Project Coordinator (EHR Implementation | Healthcare | Admin Support)

Project Coordinator (EHR Implementation | Healthcare | Admin Support) • Hours: 40 hours/week • Schedule: Monday–Friday, 8:00 AM–5:00 PM EST • Rate: $5–$6 per hour • Location: Open to the Philippines & LATAM • Languages: English (fluent) About the Role We're looking for a proactive, detail-oriented Project Coordinator to support the rollout of a new Electronic Health Records (EHR) system across multiple healthcare offices. This is a long-term, full-time role suited for someone who excels in organization, documentation, communication, and project tracking. You will help manage project timelines, ensure training compliance, coordinate with internal staff and the EHR provider, and keep documentation and data organized. If you have strong administrative skills, the ability to manage multiple tasks, and experience in healthcare systems or EHR/EMR tools, this role is an excellent fit. ✨ Responsibilities 1. Project Coordination • Assist in managing the rollout of a new EHR system across multiple offices • Track project tasks, deadlines, and team progress • Coordinate between internal staff, project leads, and external vendors • Monitor completion of EHR training requirements • Help maintain organized workflows, documentation, and reporting 2. Administrative & Data Support • Update and maintain spreadsheets and project tracking sheets • Organize digital files and documentation • Follow up with team members to ensure tasks are completed • Prepare summaries, updates, and process documents 3. Communication & Follow-Up • Relay information clearly between teams and the project lead • Send reminders, follow-ups, and progress updates • Identify and report delays or issues proactively • Maintain clear, professional, and timely communication ✔ Requirements • Experience with healthcare, EMR/EHR systems, or medical admin tasks • Strong ability to coordinate tasks, track progress, and manage deadlines • Excellent written and verbal English communication • Strong memory and ability to follow detailed processes • Highly organized and detail-oriented • Proactive, solution-oriented, and able to work independently • Patient, calm under pressure, and open to feedback • Good judgment and strong interpersonal skills • Proficient with Google Drive/Dropbox and Google Sheets • Basic video editing skills (simple cuts and adding audio) Tools You’ll Use • Google Drive / Google Sheets • Dropbox • EHR/EMR platforms • Basic video editing tools (Canva, Clipchamp, iMovie, etc.) 📨 How to Apply Please submit a brief proposal describing your relevant experience. You may also attach your résumé We look forward to working with a dedicated and skilled assistant who enjoys supporting a mission-driven team!