Project Manager / Client Coordinator for Creative Agency

I run a creative agency that works with brands, healthcare practices, product companies, and service-based businesses on branding, websites, paid media, content, campaigns, video/photo production, and ongoing marketing support. I am looking for a highly organized, proactive project manager / client coordinator / marketing account service professional who can help keep projects moving, clients informed, and internal teams aligned. I need someone who can understand creative projects, communicate clearly with clients, follow up with designers and developers, keep track of timelines, organize feedback, and help make sure things do not fall through the cracks. What you will help with: Managing active client projects and timelines Following up with clients for feedback, assets, approvals, and next steps Coordinating with designers, developers, media buyers, copywriters, and production partners Creating and maintaining task lists, project boards, and status updates Helping prepare agendas, recaps, and follow-up notes after meetings Reviewing websites, documents, decks, ads, and creative files for obvious issues before they go to the client Keeping track of small client requests and making sure they get completed Helping organize scopes, estimates, deliverables, and internal priorities Keeping me focused and aware of what needs attention each day The right person is: Extremely organized A strong written communicator Comfortable working directly with clients Detail-oriented without needing everything over-explained Able to manage multiple projects at once Comfortable in a fast-moving creative environment Good at following up without being annoying Able to anticipate what needs to happen next Confident enough to push for clarity when something is missing Calm, professional, and reliable Experience that would be helpful: Agency experience Project management experience Website project experience Branding or creative production experience Familiarity with tools like Google Workspace, Slack, ClickUp, Asana, Figma, Canva, WordPress, Shopify, or similar platforms Experience coordinating with designers, developers, and clients You do not need to be a designer or developer, but you do need to understand how creative and website projects move from concept to completion. Ideal working style: I need someone who can take ownership. I do not want to manage the project manager. I am looking for someone who can help create structure, maintain momentum, and make my life easier. I prefer to structure this as a fixed monthly engagement rather than a purely hourly role. The monthly fee would be paid twice per month, on the 1st and 15th. We can align on expected availability, workload, and responsibilities upfront so the arrangement is clear and fair for both sides. This could start as a part-time freelance role, with the potential to grow into a more consistent long-term position if it is the right fit. To apply, please send: A short note about your relevant experience Examples of creative, agency, website, or marketing projects you have helped manage The tools you prefer using for project management Your general availability and preferred monthly fee One example of how you keep clients and internal teams aligned on active projects Please do not send a generic application. I am looking for someone thoughtful, organized, and genuinely good at keeping projects moving.