Project Manager & Executive Assistant to the CEO — Eforto Health

# Project Manager & Executive Assistant to the CEO — Eforto Health Inc. **Posted by:** Eforto Health — operating across the US and EU **Engagement:** Long-term, part-time to start (~15–25 hrs/week), scaling with the company **Location:** Remote — Europe preferred (CET overlap); US-based candidates welcome **Language:** Fluent English required (Dutch, French, or Spanish a plus) --- ## About Eforto At Eforto, we're redefining healthy aging by making **physical reserve and vitality monitoring** simple, validated, and widely accessible. Our **5-minute self-test** is used by healthcare providers, researchers, and innovators worldwide to track biomarkers like **grip strength, muscle fatigability, and self-perceived fatigue**, all recommended by the **World Health Organization**. As a fast-growing health tech startup, we combine **medical credibility with entrepreneurial drive**. We're now expanding across **Europe and the US**, and we're looking for a sharp, motivated Project Manager & Executive Assistant to help us accelerate growth, working side by side with our CEO. --- ## The Role This is **not a typical assistant role**. We need someone who thrives on **building relationships, driving follow-ups, and moving projects and prospects forward**, while keeping the CEO's world organized and running smoothly. You will be the CEO's **project manager, executive assistant, and sales support** , one person who keeps meetings actionable, the pipeline clean, travel booked, events organized, and the company moving forward across five strategic aims: 1. **Revenue growth & market penetration**, outreach, appointment setting, distributor and KOL lists, target clinics, researchers, and CROs. 2. **Brand authority & positioning**, social content, KOL engagement, website copy, marketing materials, event presence. 3. **Medical device launch & market access**, light support on regulatory documentation, technical writing, US reimbursement research. 4. **Customer engagement & operational scalability** ,FAQ/chatbot content, training and explainer videos, structured knowledge for a growing user base. 5. **Scientific leadership & innovation**, monitoring publications, tracking ongoing clinical trials involving Eforto, feeding insights back to the team. You'll also play an **active role in organizing Eforto's participation in trade fairs, conferences, and events** , representing Eforto to healthcare decision-makers when needed. --- ## What you will do day-to-day **CEO support** - Join key meetings, capture decisions, and **drive follow-ups to completion** , nothing slips. - Manage the CEO's **agenda and priorities** across EU/US time zones; protect deep-work blocks. - Book **flights, hotels, and travel logistics** for EU/Schengen and US trips. - Prepare **meeting briefs** (attendees, context, objectives, talking points). **Sales & business development** - **Proactively support the sales pipeline** , schedule calls, send follow-ups, track opportunities. - Run **outreach campaigns** to medtech companies, CROs, clinical researchers, distributors, and clinics. - **Schedule outreach emails and sequences**; follow up systematically. - Prepare and **customize sales materials, presentations, and proposals**. - Keep the **HubSpot CRM** clean , contacts, companies, deals, activities, reporting. - Build and maintain **target lists** (clinics, KOLs, distributors, pharma contacts) with enrichment. - Share **meeting notes** and next steps with the right stakeholders. **Events & trade fairs** - Coordinate Eforto's **participation in industry events, conferences, and trade fairs** (logistics, registration, booth prep, follow-up). - **Represent Eforto on the ground** at selected events (travel within EU or US required occasionally). **Marketing & content coordination** - Coordinate **regular social media publishing** (LinkedIn especially). - Support **website copy, SEO basics, and marketing materials** (decks, one-pagers, short videos). - Help engage **Key Opinion Leaders** and researchers. **Regulatory, scientific & operations** - Assist with **technical writing and documentation** for regulatory files. - Research **US reimbursement pathways** and adjacent market access questions. - **Monitor scientific publications and clinical trials** involving Eforto or muscle health; summarize weekly. - Help build an **internal FAQ / AI chatbot knowledge base** and short **explainer/training videos**. --- ## Must-have profile - **Background in healthcare, medical, physiotherapy, or clinical research** (education or work experience). - Fluent **written and spoken English** , clear, concise, professional. - **Strong sales orientation**, confident communicator who enjoys customer interactions and follow-ups. - Solid experience as a **project manager, executive assistant, chief of staff, or BD/sales ops** in a B2B environment. - **Highly accurate and reliable**, attention to detail in writing, data, and scheduling is non-negotiable. - **Flexible availability**, including occasional **evenings and weekends** to support the CEO across EU/US time zones. - **Tech-savvy** with **Google Workspace** (Gmail, Calendar, Docs, Sheets — including formulas, pivots, and light data enrichment). - Comfortable with **AI language models** (Claude, ChatGPT, Perplexity, Gemini) in daily workflow — drafting, summarizing, research, prompt writing. - Understands **basic clinical research concepts** (studies, endpoints, protocols, consent, SOPs). - **Willing to travel** within the EU/Schengen area and to the US when needed (valid passport; ESTA-eligible or equivalent). - **Entrepreneurial, hard-working mindset**, comfortable in a fast-moving startup culture. --- ## Strongly preferred - Prior experience in **sales, account management, or business development**. - Direct experience in **medical devices, digital health, physiotherapy, or clinical research** ,familiarity with **GCP, SOPs, ISO 13485, ISO 14155, MDR, or FDA processes**. - **HubSpot CRM** hands-on experience (sequences, deals, workflows, reporting). - Experience with **AI agents / agentic workflows** (Claude Projects & Skills, custom GPTs, Perplexity Computer, Zapier/Make, n8n). - Content coordination or light **copywriting / SEO** background. - **Project management tooling**: Jira, Asana, Linear, Trello, or ClickUp. - Familiarity with **enrichment tools** (Apollo, Clay, LinkedIn Sales Navigator, Hunter, etc.). - Experience in a **growth-stage startup or international environment**. --- ## Nice to have - Existing network in medtech, digital health, longevity, or pharma R&D. - Experience preparing **investor or partner materials**. - Basic video editing (Descript, CapCut, Loom). - Additional EU languages (Dutch, French, German). --- ## Why join us? - **Shape the commercial success** of a cutting-edge health innovation endorsed by WHO-recommended biomarkers. - Be part of an **international expansion** across Europe and the US. - Work in a startup where **your results directly drive company growth**. - Real **opportunity to grow with the company**, strong performers can evolve into a **lead Business Development, Chief of Staff, or Operations role** (contractor or employee, EU or US), with corresponding compensation and, where appropriate, equity participation. --- ## How we work - **Async-first**, with a short daily sync when needed. - Heavy use of **AI tools** , draft with AI, refine with judgment. - **Outcome-driven**: we measure meetings booked, pipeline hygiene, tasks closed, and CEO time protected. - Direct, friendly, respectful. Fast feedback both ways. --- ## Practicalities - **Start:** ASAP - **Hours:** ~15–25 hrs/week to start, with a clear path to expand - **Compensation:** Competitive hourly rate, commensurate with experience; - **Growth path:** Opportunity to grow into a senior BD, Chief of Staff, or Operations role as the company scales. - **Tools we use:** Google Workspace, HubSpot, Claude, Perplexity, ChatGPT, Slack, Fireflies, LinkedIn Sales Navigator --- ## To apply Please answer the screening questions and (Optional but strongly encouraged) A 60–90 second Loom introducing yourself. We will read every proposal carefully and reply within 7 business days.