Project Manager and CEO Support

I’m an international keynote speaker and transformational performance coach, and I am seeking a proactive, highly organized project manager to serve as the hub for my internal team and ensure smooth operations across multiple projects. This role requires someone with experience managing teams, overseeing workflows, and driving initiatives forward. Additionally, you’ll act as my direct report, supporting me as CEO by pinch-hitting on tasks and projects as they arise during the day. You’ll work closely with my team to maintain alignment, facilitate communication, and ensure deadlines are met, while also stepping in to handle urgent tasks and random day-to-day needs. While I have overnight support for non-urgent items, your role will focus on daytime responsiveness and ensuring nothing falls through the cracks. Key Responsibilities: - Oversee and coordinate internal team workflows, ensuring projects stay on track and deadlines are met. - Act as the central hub for communication and alignment across team members and departments. - Provide direct day-to-day support to me as the CEO, including managing ad-hoc tasks, responding to time-sensitive needs, and maintaining priorities. - Step in to handle miscellaneous tasks or projects that require immediate attention. - Maintain clarity around priorities, and proactively anticipate next steps or roadblocks. - Collaborate with my overnight assistant to ensure seamless handoffs and continuity on tasks. - Manage calendars, schedules, and internal project timelines with precision. - Document and streamline processes for team efficiency. Qualifications: - Proven experience in project management, team - coordination, or a similar role. - Strong organizational skills with the ability to prioritize effectively in a fast-paced environment. - Excellent communication skills, both written and verbal. - Comfortable stepping into a variety of tasks, from managing team workflows to handling one-off projects. - Ability to work independently and take initiative while maintaining a strong sense of accountability. - Familiarity with tools like Slack, Google Drive, Notion is a plus. Hours & Expectations: - Available during daytime hours Eastern Standard Time (EST) to handle real-time needs and team management. Ability to adapt to a dynamic workload with a variety of tasks and responsibilities. - Approx. 10-20 hours per week to start, with potential for growth based on performance and fit. What We Offer: - You’ll be working with a company focused on transformational performance, neuroscience, and fostering genuine connection. We thrive on high performance, inspiration, and vitality, and are looking for someone who aligns with these values while bringing structure and flow to our operations. If you’re a detail-oriented, proactive problem-solver who enjoys managing teams and providing high-level support, I’d love to hear from you! How to Apply: - Please share your resume and a brief introduction about why this role excites you, highlighting relevant experience in project management and executive support. Feel free to let me know your favorite productivity tool and why— it’s always interesting to learn what systems work for others!