Proposal and Project Coordinator

Remote Proposal & Project Coordinator for U.S. Exterior Remodeling Company Job Type Hourly / Long-term Remote 30–40 hours per week Must have overlap with U.S. Eastern Time Suggested Hourly Range $9–$13/hour to start Higher rate available after successful trial period and proven ability to handle proposal writing, project coordination, and material order support. Job Description We are a growing exterior remodeling company based in Pittsburgh, Pennsylvania. We specialize in siding, exterior cladding, trim, soffit, fascia, and related exterior renovation work. We are looking for a highly organized remote team member to support our sales and operations workflow. This person will help prepare customer proposal drafts, organize project information, support material order preparation, and keep our digital systems accurate. This is a long-term role for someone who is detail-oriented, reliable, strong in written English, and comfortable learning construction terminology. Prior construction experience is helpful but not required if you are organized, teachable, and good with documents, checklists, and communication. Main Responsibilities - Prepare first-draft customer proposals using company templates. -Turn estimator notes, project forms, photos, and measurement reports into clear proposal language. -Organize scope of work, product details, colors, materials, assumptions, and exclusions. -Identify missing information before proposals are sent for final review. -Maintain clean and organized digital job folders. -Update project information in our CRM and internal systems. -Track customer selections, signed documents, deposits, colors, and pre-production requirements. - Help prepare basic material order checklists after training. - Learn to review siding measurement reports and project photos. Communicate project status, missing items, and next steps clearly to the internal team. - Support sales and operations with administrative and project coordination tasks. Required Skills: - Strong written and spoken English. - Fluent Spanish. - Excellent organization and attention to detail. - Experience in project coordination, operations support, executive assistance, communications, or administrative support. - Comfortable using Google Drive, Gmail, Google Sheets, Microsoft Excel, PDFs, and online systems. - Ability to manage multiple projects at once. Good follow-through and responsiveness. - Ability to work independently in a remote environment. - Willingness to learn construction vocabulary and exterior remodeling workflows. Preferred Experience: - Construction, remodeling, architecture, real estate, procurement, or project coordination experience. - Experience preparing proposals, scopes of work, presentations, or customer-facing documents. -Experience with CRM or project management software. -Experience working with U.S.-based companies. -Comfort working with measurements, quantities, estimates, or vendor orders. Tools You May Use: - Google Drive - Gmail - Google Sheets - Microsoft Excel - CRM/project management software - CompanyCam - Hover measurement reports - PDF documents - Proposal templates - Supplier order forms - Project checklists Ideal Candidate: The ideal candidate is organized, reliable, proactive, and detail-oriented. You should be able to take messy project information and turn it into clean, organized documents and clear next steps. This role is not just basic admin work. It requires writing ability, judgment, organization, and the ability to keep projects moving between sales and operations. Schedule: This is a remote role, but you must be available for regular overlap with U.S. Eastern Time business hours. Preferred schedule: Monday–Friday, with at least 4–6 hours of overlap during U.S. business hours. Trial Period: We will begin with a paid trial project or trial period. During the trial, you may be asked to: - Review a sample project file. - Prepare a draft proposal from a template. - Identify missing information. - Organize a project folder. - Create a basic project checklist. - Write a short internal project summary. Successful performance may lead to a long-term full-time role. How to Apply: Please include the following in your application: - A short summary of your experience with project coordination, proposal writing, operations support, or administrative work. - Your level of written English. - Your experience with Google Sheets, Excel, PDFs, and CRM/project management tools. - Whether you have worked with U.S.-based companies before. - Your availability during U.S. Eastern Time. - Your expected hourly rate. - One example of a project, document, event, or workflow you helped organize. Applications that are clear, specific, and well-written will be prioritized.