QuickBooks Online Accounting Administrator Needed

Reports To: Director of Operations Start Date: Immediate Status: Fully budgeted and approved About Us Service Objects, Inc. is a 25-person SaaS company building APIs for fraud detection. We're a lean, fast-moving team and we're looking for a detail-oriented bookkeeper to take ownership of our day-to-day accounting operations in QuickBooks Online. The Role We're hiring a remote Accounts Payable / Bookkeeping Specialist to manage the day-to-day financial operations of our business within QuickBooks Online. You'll report directly to our Director of Operations and take full ownership of AP workflows, reconciliations, invoice processing, and monthly financial reporting. This is a hands-on, execution-focused role — we need someone who can log in, stay organized, and keep our books clean without constant oversight. Contract Details Type: Independent contractor via Upwork Hours: Up to 32 hours per week (approximately 4 days/week) Compensation: $12–$18 USD/hour, commensurate with experience and location Benefits: None — this is a UPWORK contractor engagement Location: Fully remote, open worldwide. No location preference, though availability during Pacific Standard Time (PST) business hours may be required initially during onboarding and transition. Requirements: Must have a reliable internet connection and be willing to sign a nondisclosure agreement (NDA) prior to start. What You'll Do Accounts Payable Management: Process and manage all vendor bills, payments, and AP aging. Ensure timely and accurate payments. Bank & Credit Card Reconciliations: Reconcile all bank accounts and credit card statements on a regular basis, identifying and resolving discrepancies. Bill, Expense & Invoice Processing: Enter and categorize bills, expenses, and customer invoices accurately in QuickBooks Online. Payroll Support: Assist with payroll processing, entries, and related reconciliation tasks as needed. Monthly Financial Reporting: Prepare monthly cash flow statements, balance sheets, and profit & loss (P&L) reports for management review. Books Cleanup: Perform a one-time cleanup of accounts that need adjustment to establish a clean baseline, followed by ongoing maintenance. General Bookkeeping: Handle routine journal entries, account adjustments, and other bookkeeping tasks as assigned by the Director of Operations. What We're Looking For QuickBooks Online experience is required. This is non-negotiable — you must be proficient in QBO and able to work independently in the platform from day one. 5+ years of bookkeeping or accounts payable experience. Strong understanding of basic accounting principles (accrual vs. cash basis, double-entry bookkeeping, chart of accounts management). Experience with bank and credit card reconciliations. Ability to prepare and interpret standard financial statements (P&L, balance sheet, cash flow). High attention to detail and accuracy — our books need to be clean and audit-ready. Self-motivated and dependable. You'll be working remotely with minimal supervision; we need someone who can manage their own workflow and meet deadlines consistently. Strong written communication skills in English for reporting and correspondence with the operations team. Reliable internet connection and a quiet, professional remote work environment. Willingness to sign an NDA before beginning work. Nice to Have QuickBooks Online ProAdvisor certification. Experience working with US-based SaaS or technology companies. Familiarity with Upwork and a strong Upwork profile/rating. Experience with payroll platforms Previous experience performing a books cleanup or chart of accounts restructuring. What We Offer Immediate start — this role is fully budgeted and ready to go. Fully remote — work from anywhere in the world. Consistent hours — up to 32 hours/week with a predictable workload. A small, respectful team that values reliability and clean work. Long-term contract potential for the right candidate — we're looking for someone who can grow with us. How to Apply Please submit your Upwork proposal with: Your resume highlighting QuickBooks Online experience specifically. A brief description of the types of businesses you've supported (size, industry, scope of work). Your hourly rate and availability to start. Your availability during Pacific Standard Time business hours. Priority will be given to candidates with strong Upwork ratings and verified QBO experience. We are ready to move quickly for the right person.