QuickBooks and Billing for Law Firm

We are seeking an experienced, detail-oriented bookkeeper and billing specialist to maintain accurate financial records in QuickBooks Online and assist with our monthly billing and accounts receivable processes. We are looking for someone who can take ownership of routine bookkeeping and billing tasks, identify discrepancies, and ensure that our financial records remain accurate and current. Responsibilities * Keep QuickBooks Online accurate and up to date * Reconcile bank accounts, credit cards, merchant-processing deposits and fees, and transactions recorded in our internal billing software * Investigate and resolve discrepancies among QuickBooks, financial accounts, merchant services, and billing records * Properly categorize expenses and maintain a consistent chart of accounts * Record deposits, transfers, refunds, processing fees, and other transactions * Prepare monthly profit and loss statements, balance sheets, and other financial reports * Generate client invoices through our internal billing system each month * Review billing records for completeness and accuracy before invoices are issued * Run accounts receivable aging reports and identify overdue balances * Assist with monitoring collections and preparing follow-up lists * Maintain organized supporting documentation * Coordinate with firm management and our accountant as needed * Help improve and document bookkeeping, reconciliation, billing, and reporting procedures Qualifications * Strong experience with QuickBooks Online * Demonstrated experience with bank, credit card, merchant services, and accounts receivable reconciliations * Experience generating invoices and managing recurring monthly billing * Ability to prepare and interpret profit and loss statements, balance sheets, and aging reports * Excellent attention to detail and ability to identify discrepancies * Strong organizational and communication skills * Ability to handle confidential financial and client information * Reliable availability for recurring monthly deadlines * Prior experience working with a law firm or professional services firm is strongly preferred * Experience reconciling QuickBooks with separate practice-management or billing software is a plus To apply, please provide: 1. A brief description of your QuickBooks Online and billing experience 2. Any experience working with law firms or other professional services businesses 3. An example of how you have reconciled QuickBooks with merchant services or a separate billing platform 4. Your availability and anticipated weekly or monthly capacity 5. Your hourly rate 6. Any relevant QuickBooks certifications We are looking for a long-term relationship with someone who is accurate, responsive, and proactive, not merely a data-entry provider. The right person should be comfortable identifying inconsistencies, asking appropriate questions, and helping us maintain reliable financial information throughout the year.