Real Estate Operations Professional

Summary Operations Virtual Assistant for Luxury Real Estate Team (San Francisco based, remote OK) About us We are a top-producing luxury residential real estate team in San Francisco. Our brand is premium and detail-driven. We move fast, we care about quality, and we run on clean systems. The role You will support the operations side of our business, with a focus on listings and some buyer work. This is a long-term role for someone who wants to grow with a team, not a one-off project. What you'll do Manage listing checklists and timelines from launch to close. Update and maintain our CRM (Follow Up Boss): data hygiene, tagging, smart lists Build and manage workflows in Monday.com: boards, task tracking, project timelines, automations Build and schedule marketing assets: eblasts, property boards, brochures (Canva) Coordinate vendors: photographers, cleaners, inspectors, printers Manage open house logistics and listing kits Keep projects moving in Monday.com without being chased General admin: inbox support, calendar coordination, expense tracking Tools we use Monday.com, Follow Up Boss, Canva, Microsoft 365 (Outlook), Google Drive, HighNote, ActivePipe, Luxury Presence. Monday.com experience is a strong plus. Willingness to learn all of them is required. Who you are Proactive. You see what needs to happen and do it Self-motivated. You manage your own task list and meet deadlines without reminders A clear thinker. You work the problem before you ask the question, then ask smart questions Detail-obsessed. Names spelled right, files named right, nothing slips A strong written communicator in English Discreet. You will handle client information and treat it with care Requirements 2+ years in operations type role, with specific experience in Real Estate, a minimum of 2 years in the industry. Please include specific experience notes in your cover letter and confirm your level of experience in launching & managing listings. Experience building or managing boards in Monday.com or a similar platform Reliable internet and availability with overlap to Pacific Time business hours Comfortable on video calls and async communication To apply: Inquire via upwork. Please include specific real estate team experience and describe the role and your experience. 30 hrs/week, or more if desired. Hourly More than 6 months Duration Expert I am willing to pay higher rates for the most experienced freelancers - Hourly Contract-to-hire opportunity This lets talent know that this job could become full time. Learn more