Real Estate Property Management Bookkeeper and Accounting

Hello, check out the attached scope of work. Copy and pasted below but formatting did not transfer well. About Maine VRM, Getogether Stays & Gonnella Real Estate: Getogether Stays is a growing vacation rental hospitality company based in Maine, specializing in unique, handpicked properties that deliver memorable guest experiences. From a 100-year-old cozy log cabin on the lake in Bucksport to a charming lakeside tiny cabin in Orland, we offer a blend of rustic charm and modern comfort. Our properties cater to travelers seeking relaxation, outdoor adventures near landmarks like Acadia National Park, or simply a serene retreat. Maine VRM owns Getogether Stays. Learn more about us at getogetherstays.com. We are passionate about delivering personalized hospitality while scaling our operations to reach more guests and property owners. We currently manage 21 vacation rental listings. Gonnella Real Estate is a real estate holding company based in Maine. Gonnella Real Estate owns and manages 35 rental units. The portfolio continues to grow and scale. Learn more at gonnellarealestateblog.wordpress.com. Both brands and companies are owned by Eddie Gonnella. Learn more about Eddie online: https://www.instagram.com/eddiegonnella/ https://www.facebook.com/eddiegonnella/ https://www.linkedin.com/in/eddiegonnella/ Scope of Work: A. Daily Bookkeeping and Accounts Payable Support ● ● ● ● ● ● ● ● Transaction categorization and review in QBO and Ramp. ○ Bank and credit card feed management in QBO and Ramp. ○ Credit card transaction categorization within Ramp. ○ Sync-ing and categorizing bills in Ramp. Accounts Payable processing and bill management in Ramp and QBO. ○ Uploading and processing bill pay invoices received through designated email accounts and scanned mail accounts in Ramp and/or QBO. ○ Managing and issuing Ramp credit cards to pay invoices and subscriptions. ○ Assistance with recurring and non-recurring bill payments. Recording and maintaining supporting documentation for transactions in Google Drive Virtual Filing Cabinet. ○ Saving invoices and receipts in the correct virtual filing cabinet Google Drive folders and spreadsheets. ○ Reporting on unusual changes in recurring bill costs to identify overspending issues such as comparing last year’s water bill to this year’s water bill. Monitoring bookkeeping activities throughout the month to avoid month-end bottlenecks and speed up the monthly close of books. Running Payroll and Expenses in Gusto (Wednesday and Thursday only). Following established Getogether Stays / Gonnella Real Estate Accounting SOPs and developing new SOPs for any processes that are not already documented. Continually improving SOPs to match best practices and actual workflows. Collaborate via ClickUp and Slack/Google Chat on workflows and assignments. Managing the Bookkeeper and Accounts Payable email inbox to stay organized for receipts and invoices. B. Monthly Bookkeeping Services ● ● ● ● ● ● ● ● ● ● ● ● ● ● Bank account reconciliations completed by the 3rd of the month. Credit card reconciliations completed by the 3rd of the month. Convert Ramp Reimbursable Expenses into Get Clearing completed by the 4th of the month. Accounts Payable reconciliation. ○ Verify all invoices received from the prior month are paid. Accounts Receivable monitoring and reconciliation. ○ Verify all rent is collected from the prior month via Innago. Recording monthly journal entries. ○ Rob’s Hardware Statement completed by the 4th of the month ○ Ascend Property Management Statement completed by the 10th of the month. ○ Omega Property Management Statement completed by the 10th of the month. ○ Metro Property Management Statement completed by the 10th of the month. ○ Maine VRM Property Management Statement for GRE properties completed by the 10th of the month. ○ GRE Long-Term Rental Management Fees completed by the 10th of the month. ○ Maine VRM Management Statement completed by the 10th of the month. Generating monthly Owner Statements in GetClearing. ○ Ensuring income from all rental platforms is accurate in Get Clearing by the 4th of each month. ○ Bringing in all Reimbursable Expenses from Ramp by the 4th of each month. ○ Bringing into Clearing all reimbursable expenses from QBO that are not in Ramp such as Rob’s Hardware transactions by the 4th of the month. ○ Bringing in all Billed Labor Expenses and Reimbursable Expenses from Gusto by 5th of each month. ○ Checking all canceled or reservations with resolutions for errors by 5th of each month. ○ Providing reviewed draft statements by the 6th of each month. ○ Sending owner statements to owners by 10th of the month. ○ Drafting payments to owners by 10th of the month. Generating monthly Management Statement in Get Clearing for Maine VRM. ○ Publishing statement completed by the 10th of the month. ○ Transferring funds from Trust to Maine VRM completed by the 10th of the month. Calculate and pay monthly State of Maine Lodging Sales Tax completed by the 7th of the month. Recording monthly invoices and bills for Maine VRM Billed Labor to GRE completed by the 5th of the month. Maintaining proper classifications by property and business. Review and reconciliation of inter-company transactions including transfers between GRE and Maine VRM for payroll and other mismanaged costs completed by the 10th of the month. Monthly review of uncategorized transactions. Closing prior monthly books on a timely basis completed by the 5th of the month. C. Prior Monthly Financial Reporting distributed by the 10th of the month. ● ● ● ● ● Monthly Profit & Loss Statements for Gonnella Real Estate and Maine VRM. Balance Sheets for Gonnella Real Estate and Maine VRM. Cash Flow Statements for Gonnella Real Estate and Maine VRM. Property-level financial reporting (General Ledger, P&L, Balance Sheet, Cash Flow Statements for all Gonnella Real Estate-owned properties) sent via QBO Management Report. Management-level financial reporting for Maine VRM. ● ● ● ● Drafting, finalizing, and sending Owner Statements. Transaction detail reports when required. Customized financial reports based on operational requirements. File 1099s for Owners and Vendors (January only). Expected time: A. Around 1 to 2 hrs daily Monday-Friday. B. Totaling 40 hours per month. C. Time requirements are higher each day at the beginning of the month to process all monthly reports and statements.