Real Estate Transaction Coordinator

Follow Up Boss Experience Required I’m a New Jersey Realtor looking for an experienced Real Estate Transaction Coordinator/Virtual Assistant to become a reliable, long-term member of my team. The most important requirement is extensive, hands-on experience with Follow Up Boss. I need someone who already knows the platform and can begin working with minimal training. Main Responsibilities Manage Follow Up Boss, including leads, stages, Smart Lists, action plans, automations, tasks, notes, appointments, and client records. Coordinate transactions from contract through closing and track all important dates and deadlines. Prepare contracts and real estate paperwork using ZipForms. Create and update MLS listings, upload documents, and make listing changes. Upload and organize files in Real Broker’s reZEN platform and Google Drive. Communicate with clients, attorneys, lenders, inspectors, title companies, and cooperating agents. Search properties on the MLS and schedule showings, inspections, and appointments. Maintain my calendar and make sure nothing falls through the cracks. Required Qualifications Extensive Follow Up Boss experience. Real estate transaction coordination experience. Strong written and spoken English. Excellent organization, communication, and attention to detail. Ability to work independently, meet deadlines, and carefully review your work. Availability for at least 4–5 overlapping hours during Eastern Time business hours. Platforms: Follow Up Boss, Ylopo, ZipForms, Real Broker/reZEN, Google Drive, Google Calendar and MLS. Experience with every platform is not required, but Follow Up Boss is required. Bonus Qualifications Experience supporting a New Jersey Realtor, using Ylopo or reZEN, creating simple Canva flyers, or scheduling basic social media posts is a plus. Social media is only a small part of this position. The main focus is CRM management, transactions, paperwork, MLS work, scheduling, and organization. When Applying Please include your Follow Up Boss experience, transaction coordination background, platforms used, weekly availability, Eastern Time working hours, and examples of Realtors or brokerages you have supported. I’m looking for someone proactive, reliable, detail-oriented, and interested in a long-term position. Please do not apply if you have not worked extensively with Follow Up Boss. Screening Questions How many years have you used Follow Up Boss, and what did you manage? Describe your contract-to-close experience. Which MLS and real estate platforms have you used? What hours can you work in Eastern Time? How do you prevent mistakes and missed deadlines?