Recruiting Coordinator for Outreach and CRM Management

Recruiting Coordinator / Recruiting Assistant – Candidate Outreach & Job Posting About the Role We are looking for an organized Recruiting Coordinator / Recruiting Assistant to support our fellowship recruiting team. This role focuses on the day-to-day execution that keeps recruiting campaigns and candidate pipelines moving. You will post jobs, conduct candidate outreach, research colleges and contacts, maintain recruiting data, and provide administrative support. What You'll Do Post and maintain job listings on platforms such as Handshake, Indeed, LinkedIn, Symplicity, Rippling, and College Central. Send scheduled candidate outreach using existing templates, sequences, and calendars. Research colleges, schools, and faculty contacts for recruiting outreach. Maintain candidate and outreach lists. Respond to candidate inquiries and route candidates into the appropriate recruiting pipeline. Keep HubSpot records accurate and up to date. Update candidate information, pipeline stages, campaign tags, and sequences. Support referral and alumni recruiting campaigns. Track candidate submissions and route qualified candidates to the recruiter. Compile weekly recruiting and campaign data. Identify and flag issues with recruiting systems, workflows, or candidate data. Provide general recruiting and administrative support as needed. What We're Looking For Strong organization and attention to detail. Comfortable handling high-volume, repetitive recruiting tasks. Strong research and administrative skills. Good written communication skills. Comfortable working with spreadsheets, CRMs, or recruiting platforms. HubSpot or ATS experience is a plus. Able to follow established processes, templates, and deadlines. Able to work independently and consistently. Ideal Candidate You are organized, reliable, detail-oriented, and comfortable doing hands-on recruiting support work. You don't need to be a senior recruiter — we need someone who can keep job postings, outreach, candidate information, and recruiting tasks organized and moving forward. This is a 3-month initial engagement, with the possibility of extension. Hours: 20–30 hours/week Location: Remote Salary: $1,000 to $1,500 per month (USD) Training will be provided on our specific systems and processes.