Remote Finance & Operations Coordinator (QuickBooks, Payroll, Bookkeeping, AP/AR)

We are looking for a dedicated, long-term Finance & Operations Coordinator to support multiple growing healthcare-related companies. This is not a freelance bookkeeping project—we are looking for someone who wants to become part of our team and grow with us. You will be responsible for the day-to-day financial operations of our companies, working directly with the owner and our CPA. Responsibilities • Manage QuickBooks Online for multiple companies. • Enter and categorize bills and expenses. • Reconcile bank and credit card accounts. • Manage Accounts Payable (AP). • Manage Accounts Receivable (AR). • Follow up on outstanding invoices. • Prepare payroll for approval. • Process contractor payments. • Track recurring customer billing. • Maintain vendor and contractor records. • Organize contracts and financial documents. • Maintain accurate financial records. • Assist with month-end closing. • Work directly with our CPA to prepare financial reports and tax information. • Prepare weekly financial and cash flow reports. • Assist with general administrative and operational tasks as needed. Required Qualifications • 5+ years of bookkeeping/accounting experience. • Expert knowledge of QuickBooks Online. • Experience with payroll processing (ADP) • Experience managing AP and AR. • Strong understanding of financial reporting. • Excellent Excel and Google Sheets skills. • Excellent English communication skills. • Highly organized and detail-oriented. • Able to work independently with minimal supervision. • Comfortable handling confidential financial information. Preferred Experience • Healthcare, medical, or multi-company accounting experience. • Experience supporting U.S.-based businesses. • Experience using Gusto, ADP, or similar payroll systems. • Experience with recurring billing and contractor management. What We're Looking For We are looking for someone who takes ownership of their work. You should be proactive, organized, and able to identify issues before they become problems. Our goal is to build a long-term relationship with someone who can eventually become the primary person responsible for the day-to-day financial operations of our companies. Application Requirements (Important) To be considered, please include the following with your application: • A short video (2–5 minutes) introducing yourself. • Tell us about your bookkeeping and QuickBooks experience. • Describe the largest company or companies you have managed. • Explain your experience with payroll, Accounts Payable, and Accounts Receivable. • Tell us why you believe you are a good fit for this position. • Share your availability and your preferred working hours. Please also provide: • Your resume. • Two professional references. • Your desired hourly rate. • The phrase "Finance Coordinator 2026" at the beginning of your proposal so we know you have read the entire job posting. Applications that do not include the requested video will not be considered. This is intended to be a long-term position for the right candidate. We value honesty, attention to detail, and a commitment to helping our companies grow.