Research Coordinator — Survey Operations & Recruitment (Ongoing, Part-Time)

Project Description I'm a board-certified psychiatrist running a staged validation process for a proprietary multidimensional self-assessment (the "Alignment Score"). I need an ongoing part-time coordinator to manage the operational side of this research: recruitment, survey logistics, data tracking, and administrative documentation. This is a recurring relationship, not a one-off project. Work comes in cycles tied to validation waves (roughly every few months), with quieter maintenance periods in between. What you'll do Manage participant recruitment campaigns (Prolific Academic setup and monitoring, outreach to professional networks, LinkedIn/email campaign coordination) Monitor incoming survey responses daily during active collection windows — flag attention check failures, track completion rates Perform first-pass data cleaning per documented rules (duplicates, speeders, missing data flags) Maintain and update Airtable tracking system: respondent records, survey version log, decision log entries Support survey building and QA in SurveySparrow (testing flow, timing, logic checks — not item content design) Send participant reminder communications and respond to basic participant questions Assist with administrative paperwork related to IRB documentation and exemption filings Keep study files organized (raw data exports, version-controlled documents, recruitment logs) Required skills & experience Experience with online survey platforms (SurveySparrow, Qualtrics, REDCap, or similar) Comfortable working in Airtable or a similar database/CRM tool Strong organizational skills and comfort with detailed, audit-trail-style documentation Basic spreadsheet proficiency (Excel or Google Sheets) Clear written communication for recruitment messaging and participant correspondence Reliable availability during active recruitment windows (daily monitoring needed for 1–3 week stretches) Nice to have Experience with research participant recruitment platforms (Prolific, CloudResearch, MTurk) Familiarity with IRB processes or research ethics documentation Background supporting academic or clinical research (RA experience) Engagement structure Ongoing part-time role with variable hours. Expect concentrated activity (10–15 hrs/week) during recruitment and data collection phases of each validation wave, dropping to occasional maintenance tasks (1–3 hrs/week) between waves. Long-term relationship if it's a good fit — this program will run multiple waves over the next year or more.