Sales-Focused Virtual Executive Assistant – Calls, Marketing, AI & Administrative Support

JOB TITLE: Sales-Focused Virtual Executive Assistant – Calls, Marketing, AI & Administrative Support We are seeking a dependable, highly organized Virtual Executive Assistant to work directly with the CEO. This is a sales-focused position that also includes administrative support, data entry, scheduling, invoicing, follow-ups, and AI-assisted business tasks. Approximately 90% of the sales calls will involve warm leads or people contacting the company directly. About 10% will involve cold calling. You must be confident handling sales conversations, identifying customer needs, overcoming objections, and moving prospects toward a decision. The right candidate must be a self-starter, quick learner, able to follow directions, and capable of working independently with minimal supervision. RESPONSIBILITIES * Handle inbound and outbound sales calls * Follow up with warm leads, prospects, and existing customers * Handle objections and confidently explain our services * Assist with marketing campaigns and customer outreach * Complete high-volume data entry accurately * Prepare invoices and maintain customer records * Schedule meetings and manage the CEO’s calendar * Set up and coordinate webinars * Update spreadsheets, databases, and CRM records * Use AI tools for research, predictive analytics, reporting, marketing, and workflow efficiency * Support the CEO with daily priorities and special projects QUALIFICATIONS * Previous sales and marketing experience * Comfortable handling both warm leads and cold calls * Strong written and verbal English communication * Experience overcoming sales objections and following up with prospects * Virtual assistant, executive assistant, administrative, or customer-service experience * Comfortable using spreadsheets, calendars, CRM systems, invoicing software, and webinar platforms * Familiarity with ChatGPT and other AI tools * Highly organized, accurate, dependable, and able to follow instructions * Reliable internet connection and a quiet environment for calls SCHEDULE AND COMPENSATION The position begins with a paid one-to-three-week probationary period: * 20 hours per week * Four hours per day, five days per week * Starting pay of $8 per hour After successfully completing the probationary period, the position will transition to full-time at $10 per hour. The pay will increase to $12 per hour after 60 days following the probationary period. The position can eventually increase to a maximum of $15 per hour based on productivity, efficiency, reliability, and the ability to remain self-managed with minimal supervision. REQUIRED SCREENING QUESTIONS Please answer every question and begin your application with the words “Sales VA.” Applications without complete answers will not be considered. 1. Describe your previous sales and marketing experience. What products or services have you sold? 2. What experience do you have handling warm inbound leads and cold outbound calls? 3. A prospect says, “I’m interested, but I need to think about it.” How would you respond? 4. Describe a time you successfully handled a customer’s objection and moved the conversation forward. 5. Which AI tools have you used, and how have you used them for marketing, research, predictive analytics, data analysis, or automation? 6. What experience do you have with data entry, invoicing, spreadsheets, CRM platforms, calendar management, and webinar software? 7. What steps do you take to ensure that you follow instructions correctly and avoid mistakes? 8. What is your time zone, current availability, and earliest possible starting date? Are you available to transition from part-time to full-time? 9. Do you accept the starting schedule and compensation structure described above? 10. Please include a 45–60 second voice recording introducing yourself and explaining why you would be a good fit for this position.