Senior Bookkeeper & Finance Operations Consultant

Senior Bookkeeper & Finance Operations Consultant (Long-Term Remote Engagement | 10–15 Hours per Week) Moxie Institute is seeking a highly dependable, detail-oriented Senior Bookkeeper & Finance Operations Consultant to manage our ongoing bookkeeping, payroll, reporting, billing, and finance operations. Our current finance professional is transitioning from the company. She has maintained accurate, current books and created comprehensive SOPs for every responsibility. This is not a cleanup project. The incoming consultant will inherit organized systems, established controls, and clearly documented processes. RESPONSIBILITIES - Maintain accurate books in QuickBooks Online - Complete bank, credit card, and PayPal reconciliations - Manage month-end close, journal entries, and financial reporting - Process payroll through Patriot Software, QuickBooks and PayPal - Manage invoicing, A/R, collections follow-up, A/P, and consultant payments - Prepare monthly reports, scorecards, cash-flow forecasts, and budget comparisons - Reconcile QuickBooks with HubSpot CRM - Support quarterly and year-end reporting, 1099s, K-1 documentation, and coordination with our external tax professional - Communicate with client procurement departments and complete vendor onboarding requirements - Maintain organized finance, billing, and procurement records - Prepare payments for approval QUALIFICATIONS: - Five or more years of senior or full-charge bookkeeping experience preferred - Strong QuickBooks Online experience - Proven ability to independently manage month-end close, payroll, A/R, A/P, reconciliations, and financial reports - Strong Excel or Google Sheets skills - Excellent accuracy, communication, judgment, confidentiality, and follow-through - Comfortable working independently from established SOPs - U.S.-based - Willing to provide professional references and complete a background check QuickBooks ProAdvisor certification and an accounting or finance degree are helpful but not required. A CPA license is not required. ENGAGEMENT DETAILS: - Independent consulting engagement - Approximately 10–15 hours per week - Flexible schedule with no designated daily hours - Fully remote within the United States - Long-term opportunity - $35–$40 per hour, based on experience *We strongly prefer an individual consultant. Firms will only be considered if one named consultant will consistently perform the work within the stated rate range. TO APPLY Please include: - Your relevant bookkeeping and finance operations experience - Your years of QuickBooks Online experience - An example of a business where you personally managed bookkeeping, payroll, month-end close, A/R, payments, and reporting - Your current availability and desired hourly rate - Confirmation that you are U.S.-based Please begin your proposal with “Accurate Books” so we know you reviewed the full posting.