Senior Bookkeeper – Multi-Jurisdiction

About Us We are a fast-growing dietary supplement brand built around proprietary technology, with e-commerce warehouses across multiple EU member states and a distribution subsidiary in the United States. We sell B2C via Shopify and B2B to retail partners globally. Our financial structure spans two legal entities, multiple currencies (EUR/USD), cross-border VAT obligations, a formal intercompany distribution agreement with transfer pricing in place, and external accounting teams in Cyprus and the US that require active day-to-day coordination. The Role We are looking for a full-time Senior Bookkeeper (freelance contractor, fixed monthly) to own the daily financial operations of the group, working directly with our CFO and COO. You will be the operational backbone of our finance function — the person who keeps the books clean, payments on time, VAT filings in order, and cash flow visible at all times. Key Responsibilities Daily bookkeeping Record all transactions in QuickBooks Online across both entities (Cyprus parent and US subsidiary) Reconcile bank accounts in EUR and USD on a regular basis Reconcile Stripe payment processor accounts (EU and US), including monthly balance summaries and tax invoices Match and enter supplier and manufacturer invoices against purchase orders, flagging discrepancies before payment Maintain a clean, structured document archive (invoices, statements, bank records) accessible to our external accounting teams without requiring follow-up Accounts payable & receivable Manage the full AP cycle: track due dates, organize and execute bank payments on schedule Manage the full AR cycle: maintain an AR aging report, issue customer invoices, proactively chase outstanding B2B receivables Reconcile 3PL logistics invoices against actual shipments and flag discrepancies Cash flow & reporting Maintain and update a rolling cash flow forecast across the group Manage invoice due date calendars for suppliers and customers, flagging upcoming obligations proactively Produce clean periodic reports for CFO and COO review Platform & revenue reconciliation Perform monthly reconciliation between Shopify revenue and QuickBooks, catching unrecorded orders, refunds, and sync discrepancies Track and document internal FX conversions between EUR and USD accounts with correct bookkeeping treatment VAT & compliance support Prepare and submit Cyprus VAT returns in coordination with our local advisors Manage EU OSS (One Stop Shop) quarterly filings for cross-border B2C e-commerce sales Monitor multi-country VAT registrations across EU warehouse states and ensure filing deadlines are met Review supplier invoices for correct VAT treatment, including post-Brexit UK-to-EU B2B reverse charge rules Identify and flag incorrectly charged VAT for dispute Intercompany & external coordination Record and reconcile all intercompany transactions between the Cyprus parent and US subsidiary — inventory purchases, cost reimbursements, and cross-entity operational expenses Maintain the intercompany invoice tracker and ensure all charges are documented and issued on time Apply the agreed transfer pricing method at the bookkeeping level, ensuring intercompany invoices are correctly priced and recorded Serve as the day-to-day operational contact for our Cyprus and US accounting teams, supplying documents and data so external advisors can work efficiently without chasing us What We're Looking For Proven experience as a bookkeeper in an international setting — multi-entity, multi-currency, multi-jurisdiction — essential Strong working knowledge of EU VAT, multi-country VAT registration, and the OSS scheme — essential Hands-on experience with QuickBooks Online — essential Familiarity with intercompany accounting and the bookkeeping side of transfer pricing — essential Experience reconciling Stripe or similar payment processor accounts Experience with 3PL logistics invoices and e-commerce platforms (Shopify a plus) Comfortable managing EUR/USD FX transactions and internal currency conversions Sufficient accounting knowledge to liaise confidently with external accountants and flag issues before they escalate Highly organized, deadline-driven, and fully autonomous in a remote environment