Senior Executive Assistant

About this role We are hiring a senior Executive Assistant to support a US-based financial executive and his family office. This will turn into a long term, full time engagement supporting both business and personal operations. This is not a general virtual assistant role. The person we are looking for has spent a decade or more supporting a senior executive in finance, professional services, a family office, or a multinational corporate environment, and is comfortable operating with real independence on confidential matters. What makes this different Most assistant roles hand you a mess and ask you to figure it out. This one does not. The operating system already exists: a documented SOPs, an EA Handbook, and a live task tracker. You step into a structured environment on Day 1, and an operations consultant runs the first 30 days alongside you. In exchange, we expect you to work the system, improve it, and document what you build. What you will own Calendar Manage multiple calendars across Google and Outlook Proactively scan for conflicts and flag them before they become problems, without being asked Book recurring appointments well in advance to secure preferred times Travel and lodging Book hotel and reservations, looking ahead for what's needed Run a standing weekly review of upcoming reservations and confirm whether each is still needed Cancel unneeded bookings before cutoff so no charge is ever incurred Coordinate domestic & international travel logistics end to end Invoices and bill pay Expenses and filing Track status, flag aging items, and close the loop without prompting Ordering placement with follow up, i.e. track deliveries, and manage returns through to resolution Everything feeds a handbook so that the operation never depends on any one person's memory. If systematizing your own work sounds tedious to you, this is not the right role. If it sounds like the way things should have always been done, keep reading. Tools you will use Google Workspace, Microsoft Outlook, Bill.com, Expensify, Google Sheets, Loom, LastPass, WhatsApp. Prior hands-on experience with Bill.com and Expensify is a strong advantage but not a requirement if you have run comparable systems. Knowledge in AI tools also preferred but not required. Coverage and hours We need reliable coverage across the US Eastern morning and early afternoon, roughly 7:00 AM to 3:00 PM ET. We are open to candidates worldwide and are actively interested in Latin America, the UK, and the US. Your location matters less than your ability to be genuinely present during those hours. What we are looking for 10 or more years supporting a senior executive Background in finance, family office, professional services, or a Western multinational company Fluent, precise written English Comfortable working inside SOPs, handbooks, and structured processes Absolute discretion with confidential personal and financial matters Someone who solves the problem rather than reporting it What we are not looking for Entry level assistants, agencies or teams bidding on behalf of a pool, or anyone who needs to be told what to do next. Terms Long term hourly engagement. Target start is August. Rate is calibrated to experience and location within the posted range. To apply, please answer the screening questions below. Answer them directly and specifically. Generic applications and copy paste cover letters will not be reviewed.