Senior Web PM, Healthcare Website Rebuild, Pre-Dev Lead

We're a Pasadena-based marketing agency, and we're looking for a Senior Web Project Manager to lead the pre-development phase of a website rebuild for a regional health system. The project is approved and kicking off now. If you've shipped mid-to-large healthcare or regulated-industry websites and you like owning the work end to end, we'd love to talk. We need someone to own this project, not just track it. That means keeping the whole thing in your head, noticing when a deadline is about to wobble or two teams are about to collide, and sorting it out before it turns into a real problem. The role needs someone who catches things early and shows up with a plan, rather than someone who reports the fire after it starts. THE PROJECT ----------- A six-month rebuild of a regional health system's website: * ~2,500 total URLs, with roughly 300 functional content pages that need real keep, rewrite, or retire decisions (the rest is physician profiles, news, and resource catalogs we preserve as-is) * A 1,500-profile physician directory, rebuilt as a standalone JavaScript app * WordPress on the back end * Same brand, same look. This is a rebuild, not a redesign * Hard end-of-year deadline WHAT YOU'D DO ------------- * OWN THE OUTCOME: You're accountable for getting this project build-ready, on time, in scope. That means managing the kinks and bottlenecks proactively, solving problems instead of escalating them, and surfacing challenges while they're still small enough to handle. We'll back you, but you're the one driving. * OWN THE SCHEDULE: End to end. Page by page. When something is going to slip, on our side or the client's, you flag it early and bring options. Proactive, collaborative, honest. * RUN CONTENT PRODUCTION: Once strategy and UX define what each page needs to do, you define how it gets made: who writes, who designs, by when, who reviews, when it locks for dev. The client owns copywriting, but needs predictable schedules and accountability. Our team handles wireframes and design. Your job is keeping that production line moving across hundreds of pages. * RUN CLIENT MEETINGS: Weekly cadence. You'll work alongside our web director, director of strategy, and account director to set agendas, drive decisions, and own follow-through. The client lead is smart, opinionated, and not technical. * RUN CLIENT COMMUNICATIONS: You'll be in frequent contact with the client, giving updates, asking questions, and keeping them informed and supported between meetings. * HELP MANAGE SCOPE: This project has a fixed scope, roughly a third of what a full redesign would cost. You'll help hold that line, so the work doesn't creep without clear authorization from the client. TIMELINE -------- The project kicks off in earnest now, and your hours ramp through summer and early fall. Around late October this role steps back for the development phase, which our build team runs. You'd come back at the end of the year for QA, bug fixes, and post-handoff content integration. REQUIRED -------- * Shipped 2-3 mid-to-large website rebuilds end to end, as the person who owned them * Strong web content production management experience, including holding a client copy team or external firm to deadline * A track record of getting ahead of problems. You can point to a time you saw a project going sideways early and changed the outcome * Comfortable client-facing. Helps drive the meeting forward instead of waiting for direction * Detail-oriented at scale. Can hold hundreds of pages of project state in a clean, current project map * Direct but collaborative. Surfaces bad news early, on both sides NICE TO HAVE ------------ * Healthcare, hospital, or regulated-industry experience (HIPAA, ADA awareness) * WordPress familiarity * CMS migration or large directory rebuild experience LOGISTICS --------- * Hourly contract via Upwork * Roughly a 5-6 month engagement, with QA work picking up at year-end * Must be available during Pacific Time business hours (most of our team and the client are in California) LOOKING AHEAD ------------- If this goes well, we'd want to keep working with you on future web projects. We're a small, busy agency that hasn't yet found a great long-term web PM partner.