Set Up Invoice PDF to Google Sheets Automation (n8n or Make.com)

Posted 3 weeks ago

Worldwide

Summary

I run a small ecommerce store and get around 40 to 60 supplier invoices a month as PDF attachments in Gmail. I currently type them into a Google Sheet myself and I am tired of it. I want a simple automation set up that handles this. What I need: When an invoice PDF arrives in my Gmail inbox with a certain label, the workflow should extract the details and add a row to my existing Google Sheet. Fields I need: invoice number, supplier name, invoice date, due date, subtotal, tax, and total. I do not need individual line items for now. Most of my invoices come from the same handful of suppliers, so the layouts are fairly consistent. All are native PDFs, nothing scanned. Keep it simple. I would rather have something that works reliably on my regular suppliers than something complicated that tries to handle every case. If an invoice fails to process I just want it left in the inbox so I can see it and handle it manually. Tools: n8n or Make.com. Happy for you to use OpenAI or Claude for the extraction. I have accounts for both if needed. In your proposal, tell me roughly how long this would take you and whether you have set up something similar before. A short walkthrough of your approach is enough, no need for a long pitch. Skills: Data Extraction, n8n, Make.com, Google Sheets, Gmail, OpenAI, Automation, PDF Conversion, ETL

  • $50.00

    Fixed-price
  • Intermediate
    Experience Level
  • Remote Job
  • Ongoing project
    Project Type

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Skills and Expertise
Mandatory skills
n8n
Make.com
Scripting
Google Sheets Automation
Activity on this job
  • Proposals:50+
  • Last viewed by client:3 weeks ago
  • Hires:
    1
  • Interviewing:
    0
  • Invites sent:
    0
  • Unanswered invites:
    0
About the client
Member since May 1, 2025
  • United States
    Fort Wayne12:28 AM
  • $3.4K total spent
    169 hires, 2 active
  • 1 hour

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