Shopify B2C + B2B Store – Volume Pricing, Deposits/Statiegeld & Exact Online Integration.

Shopify B2C + B2B Store – Volume Pricing, Statiegeld and Exact Online Integration PROJECT SUMMARY We are a Netherlands-based food and beverage wholesaler looking for an experienced Shopify developer / Shopify B2B specialist to build a new webshop serving both consumers and business customers. We want to use Shopify Grow if practical, with established apps and limited custom development where necessary. The main priorities are: Public B2C webshop with consumer pricing Logged-in B2B customers with separate wholesale pricing Volume discounts / staffelprijzen Minimum quantities and case/pallet ordering Dutch statiegeld/deposit handling Exact Online Handel integration Flexible pallet and delivery rules Low ongoing monthly costs Easy administration after launch No unnecessary vendor lock-in We prefer a simple, reliable Shopify architecture rather than an over-engineered custom platform. B2C + B2B STRUCTURE The same Shopify store should serve both consumer and wholesale customers. B2C Public visitors should see normal consumer prices and be able to purchase through a standard Shopify checkout. B2B Approved business customers should log in and see separate wholesale pricing. Example: Consumer price: €49.95 B2B pricing: 1–4 cases: €39.50 5–53 cases: €36.50 54+ cases: €33.50 We want to use Shopify's native B2B company accounts, catalogs, quantity rules and volume pricing wherever possible. If there are limitations on Shopify Grow compared with Advanced or Plus, please explain them clearly rather than automatically recommending a more expensive Shopify plan. VOLUME PRICING Volume pricing is an important part of the project. Products should support price breaks such as: 1–4 cases: €42.50 per case 5–53 cases: €38.50 per case 54+ cases: €35.50 per case We may also require: Minimum order quantities Purchase increments Full-pallet pricing Maximum quantities on selected products Clear volume-pricing display on product pages For example, if a full pallet contains 54 cases, the pallet-level price should automatically apply when the customer orders 54 or more cases. Where Shopify can handle this natively, we prefer not to use an additional paid app. DUTCH STATIEGELD / DEPOSITS We sell beverages with container deposits. Examples: 24 cans x €0.15 = €3.60 statiegeld Certain products such as kegs can have a larger refundable deposit, for example: 30L keg deposit = €30 The deposit should preferably appear separately from the actual product price and should increase automatically according to the quantity ordered. Different products can have different deposit rules. Some products will have no deposit. We are happy to use an established Shopify app for this rather than building a custom deposit system from scratch. The accounting and Dutch tax rules will be supplied by us. We need the developer to implement the required configuration technically. It is particularly important that the deposit information can be transferred correctly into Exact Online. EXACT ONLINE HANDEL We currently use Exact Online Handel. We want Shopify integrated with Exact using an established connector if possible. Relevant data may include: Products and SKUs EAN/barcodes Customers B2B companies Orders Order lines VAT Statiegeld/deposit lines Stock Pricing where appropriate An important requirement is that statiegeld reaches Exact in a clean and usable way. For example, we may want the actual beverage product as one order line and statiegeld as a separate article/order line. We expect test transactions to be performed before launch so that we can verify the resulting order in Exact Online. Experience with Exact Online is a strong advantage. If you have not worked with Exact Online before, please explain which ERP/accounting systems you have integrated with Shopify. SHIPPING AND DELIVERY A significant proportion of B2B orders will be delivered by pallet or through our own delivery routes rather than normal parcel shipping. Possible rules include: Fixed Netherlands pallet price Different rates according to order value Free delivery above a certain order threshold Different rates by postcode or delivery area Local free-delivery areas Collection / pickup option Different B2C and B2B delivery methods Belgium and other EU destinations later Phase one does not necessarily require live freight-carrier quotations. A simple rule-based solution is acceptable if it keeps the system reliable and affordable. The developer should recommend whether native Shopify shipping rules or a shipping-rules app is the best solution. PAYMENTS The store should support appropriate Dutch ecommerce payment methods. Important methods include: iDEAL Credit and debit cards Potentially bank transfer for B2B Potentially payment terms for approved B2B customers later We are open to Shopify Payments and/or Mollie depending on the best implementation and costs. VAT The webshop will be operated by a Dutch company. Consumer prices should normally be displayed including VAT. B2B pricing should be presented appropriately for business customers. The architecture should also allow future EU B2B transactions where VAT treatment may depend on the customer and destination. We will provide the accounting and tax rules. The developer is responsible for implementing the required Shopify configuration, not for providing Dutch tax advice. ALCOHOL PRODUCTS Some products contain alcohol. The webshop therefore needs to accommodate Netherlands-specific requirements for online alcohol sales. This may include: Age notices Appropriate age confirmation Age-verification functionality where required Product-specific alcohol information Ability to apply particular rules to alcohol products rather than the whole catalogue We will provide guidance regarding the legal requirements that need to be implemented. PRODUCT STRUCTURE Products may contain information such as: Product name SKU EAN/barcode Units per case Size per unit Alcohol percentage VAT category Statiegeld amount Cases per pallet Consumer price B2B price B2B volume pricing The product structure should be designed cleanly so that product information can later be imported and exported in bulk. We want to be able to maintain most product information ourselves after launch without needing a developer every time. STORE DESIGN We do not require a completely custom-designed Shopify theme. We prefer a good-quality theme that is: Professional Modern Fast Mobile friendly Easy to browse Suitable for both retail and wholesale customers Easy for us to maintain For B2B customers, ordering multiple cases should be fast and convenient. Useful features may include: Quick-order functionality Quantity selectors Good search Product filters Clear category navigation Easy reordering for existing customers We are open to recommendations regarding the most appropriate Shopify theme. APPS AND RECURRING COSTS Keeping recurring costs low is very important. Before implementing paid apps, we want the developer to provide: App name Purpose Monthly cost Whether it is essential or optional Whether Shopify can provide the functionality natively instead We do not want to end up with a store dependent on a large collection of unnecessary monthly apps. Our preferred architecture is approximately: Shopify Grow A good Shopify theme Exact Online connector Statiegeld/deposit solution Shipping-rules solution if necessary Limited custom development If Shopify Advanced or Shopify Plus is genuinely required, please explain specifically which requirement cannot reasonably be achieved on Shopify Grow. CUSTOM DEVELOPMENT Custom development should only be used where Shopify or a reliable established app cannot reasonably perform the required function. Any custom code should be: Documented Maintainable Built according to Shopify best practices Accessible to another Shopify developer in the future We do not want a proprietary solution that only the original developer or agency can maintain. OWNERSHIP AND ACCESS The Shopify account will be owned and controlled by us. The developer should work through appropriate Shopify collaborator access. We must retain ownership and administrator access to: Shopify account Domain Theme Theme licence Apps Custom code Integrations Exact connector account Analytics accounts Payment accounts API credentials created for the project No important part of the webshop should depend on an account controlled exclusively by the developer or agency. TESTING Before launch, we expect testing of at least the following scenarios: Normal consumer order at the public price Approved B2B customer login Correct B2B pricing after login Correct volume price when a quantity threshold is reached Correct statiegeld calculation for cans or bottles Correct keg deposit Product with no deposit B2B volume pricing and statiegeld working together Correct transfer of the resulting order into Exact Online Handel Correct shipping rule Correct VAT calculation/display Complete mobile checkout Any problems discovered during testing should be resolved before the final launch milestone. SEO AND PERFORMANCE Basic technical SEO should be configured correctly. This should include: Clean URLs Metadata Redirects where necessary Structured product information Sitemap Google indexing setup Good page performance Image optimisation We want a technically SEO-friendly store but do not require a large ongoing SEO contract as part of this project. ANALYTICS We would also like the basic analytics setup completed or assisted with. This may include: Google Analytics 4 Google Search Console Shopify analytics Ecommerce/conversion tracking We need to be able to measure: Turnover Orders B2C versus B2B performance Conversion rate Average order value Product performance Traffic sources HANDOVER After launch, we want a basic handover explaining how to: Add and edit products Change consumer prices Change B2B prices Change volume price breaks Approve B2B customers Manage catalogs Change shipping rates Manage statiegeld Change deposit values Manage installed apps Troubleshoot Exact syncing Handle normal theme updates A short recorded video walkthrough is acceptable and may be preferable for some parts of the handover. ONGOING SUPPORT We are happy to continue working with the developer after launch if the cooperation works well. However, we prefer: Low unavoidable monthly software costs Development and support billed when actually required Optional maintenance if there is a clear reason for it We do not want a large compulsory monthly maintenance agreement simply to keep the webshop operational. Please provide your normal hourly rate for future work. WHAT WE WANT FROM APPLICANTS Please include the following information in your proposal: Examples of Shopify stores you have built Specific Shopify B2B experience Experience combining B2C and logged-in B2B customers in one store Experience with volume pricing and quantity rules Experience integrating Shopify with ERP/accounting systems Any experience with Exact Online How you would implement statiegeld/deposits Which paid apps you expect would be required Estimated monthly recurring app costs Whether you believe Shopify Grow is sufficient If you believe Advanced or Plus is required, explain specifically why Estimated project cost Estimated project duration Your hourly rate for future work SCREENING QUESTIONS Please answer these questions in your proposal. 1. Have you built a Shopify store that combines public B2C pricing with separate logged-in B2B pricing? Please provide an example if possible. 2. Based on these requirements, do you believe Shopify Grow is sufficient? If not, explain specifically which functionality would require Advanced or Plus. 3. How would you implement volume pricing such as: 1–4 cases = €42.50 5–53 cases = €38.50 54+ cases = €35.50 Would you use native Shopify functionality or an app? 4. How would you implement a deposit such as 24 cans x €0.15 = €3.60 while keeping the deposit separate from the actual product price? Please mention any app you would recommend. 5. Have you previously integrated Shopify with Exact Online? If not, which ERP/accounting platforms have you integrated with Shopify? 6. Approximately what monthly app/software costs would you expect for this setup, excluding Shopify itself? Please list the main apps you expect would be required. BUDGET We are looking for proposals approximately in the €2,500–€5,000 fixed-price range. This is not an absolute limit. We are willing to consider a higher proposal if there is a clear technical reason, but we do not want to pay for unnecessary custom development. Please break down your proposed price by project stage or milestone. POSSIBLE PROJECT MILESTONES Milestone 1 – Shopify architecture and theme Shopify setup Theme setup Product structure B2C storefront B2B company/customer structure Milestone 2 – B2B pricing and deposits B2B catalogs Volume pricing Quantity rules Statiegeld/deposit system Test products Milestone 3 – Exact Online integration Exact connector Product/customer/order mapping Deposit mapping Test transactions into Exact Milestone 4 – Payments and shipping Payment methods Delivery rules Pallet shipping Pickup/local delivery VAT configuration Milestone 5 – Testing, launch and handover Full testing Bug fixes Mobile testing Analytics Launch Documentation/video handover IDEAL CANDIDATE We are particularly interested in developers with experience in: Shopify B2B Shopify Liquid Shopify apps and APIs ERP integrations Complex product pricing Wholesale ecommerce European ecommerce Exact Online Shipping-rule configuration The developer does not need to be located in the Netherlands. We can provide guidance regarding Netherlands-specific requirements such as statiegeld, VAT and alcohol regulations. Please begin your proposal with the words: B2B Shopify so we know you have read the project description.