Tax Return Administration & Document Preparation

Objective I need assistance preparing all supporting documentation for my tax return. The goal is to ensure every expense has been accurately recorded, correctly named, properly filed, and cross-checked against my spreadsheet before the documents are provided to my tax accountant. Scope of Work 1. Review All Scanned Documents * Go through every scanned PDF and receipt provided. * Identify whether the PDF contains multiple receipts or documents. * If required, split the PDF into individual documents so each receipt is saved as its own file. 2. Rename Every File Rename each document using the following format: YYYY-MM-DD – Company Name – Amount Example: * 2025-07-14 – Officeworks – $248.95.pdf * 2025-11-03 – Bunnings – $67.20.pdf If the exact date or amount cannot be read, flag the document for my review. 3. Organise the Files Save all renamed files into the appropriate folders provided. Ensure: * No duplicate files * No missing receipts * Every receipt is easy to locate 4. Cross-Check Against the Spreadsheet Compare every receipt against my expense spreadsheet. Confirm: * Every spreadsheet entry has a matching receipt. * Every receipt has been entered into the spreadsheet. * Dates, supplier names and amounts match. * Highlight any discrepancies or missing information. 5. Identify Missing Documents Create a list of: * Missing receipts * Duplicate receipts * Illegible receipts * Receipts with incorrect dates or amounts * Spreadsheet entries without supporting evidence * Receipts that have not yet been entered into the spreadsheet 6. Tax Accountant Checklist Work through my accountant’s document checklist and confirm that every requested document has been supplied. Examples include: * Business expenses * Vehicle expenses * Equipment purchases * Office expenses * Home office expenses (if applicable) * Insurance * Bank statements (where required) * Asset purchases * Any additional supporting documentation requested by my accountant Create a checklist showing: * ✅ Supplied * ❌ Missing * ⚠ Requires clarification 7. Final Quality Assurance Before completion, perform one final review to ensure: * Every receipt is correctly named. * Every receipt is filed correctly. * Every spreadsheet entry has supporting documentation. * Every accountant checklist item has been reviewed. * Any outstanding issues are documented in a separate “Items Requiring Attention” list. Deliverables At completion I require: * A fully organised folder of receipts. * PDFs split into individual documents where required. * All files renamed consistently. * An updated spreadsheet (where required). * A reconciliation report listing missing or outstanding documents. * A completed accountant checklist indicating what has and has not been provided. * A summary of any issues that require my attention before I submit everything to my tax accountant. Accuracy Expectations Accuracy is extremely important. Please take your time and double-check everything before marking the task as complete. If you are unsure about any document or cannot confidently identify the supplier, amount or date, do not guess—flag it for my review instead.