Transaction Coordinator + Admin for Investor-Friendly Realtor

Title: Real Estate Transaction Coordinator + List Specialist - Admin in Ohio USA I am hiring a full time real estate virtual assistant/transaction coordinator for my real estate sales business. You will help handle all transactions related to buyers and sellers, and pull lists of motivated sellers when things are slow. This is an exclusive full time hire, we are NOT hiring anyone from agencies or who are looking to work with multiple clients or work multiple jobs - we want someone we can grow with and will give performance based bonuses to help the team grow. I specialize in 1-20 unit investment property Real Estate sales in Ohio, USA and need a very detail oriented person who is a fast learner and grasps new concepts quickly. I am looking for someone who is good at handling an entire department and has great attention to detail to make sure all the details are not missed. Someone who can read a process and procedure, but then take accountability/leadership over the task and improve it and run with it as their own. We are hiring for someone who wants to grow with a long term company and keep improving in their field year over year. The type of person who does well in this role is someone who is growth oriented, a team player, committed to learning new things, wants a lot of responsibility around their role, is interested in real estate, and is eager to help grow a company. We have been in business for 5+ years now and currently have x2 other virtual team members. This job will involve working daily in Followup Boss CRM, FlexMLS, Google Drive/Docs/Sheets, Slack, Whatsapp, Folio, Gmail, and other relevant softwares. Our team works with a high quantity of investor clients who need rapid responses, consistent deal flow, and clear communication via text/call/email. Requirements: This needs to be your EXCLUSIVE job. Will not hire anyone from agencies who are working with multiple clients or who has another job/side hustle. We do use screen monitor accountability tracking when issues arise, so if you’re going to try to lie please don’t waste your time or mine. Excellent english Very detail oriented and ability to review processes and procedures via video/screenshots to learn on the fly Great organizational skills in task management Experience in real estate transaction coordination Great technological skills, ideally in Followup Boss/CRMs, Google Drive, MLS Computer set up with reliable wifi and utilities Some Examples of Daily Tasks: Transaction Coordinator + Admin Ops + Seller Ops Sellers Listing documents are sent to our sellers Listings from our sellers are uploaded to the MLS, Crexi, and Costar with proper information and photos organized listings are updated on te MLS, Costar, Loopnet, Crexi as deals status change Presenting offer summaries to sellers via email/text Presenting signed offers to sellers Sending weekly showing feedback/listing update Buyers/Sellers When new contracts are signed, the deal is timelined in folio, email timelines sent, and clients communicate via text of where to find this info. Outreach to title, lenders, insurance agent, and home inspectors is made. Followupboss pipeline is updated and accurate No deals ever lapse past the inspection period without it being terminated or a mutual agreement being had between buyer and seller Timelines are updated in folio as deals change status with addendums/terminations/modifications Trello tasks are checked off regarding deal milestones Clients are followed up with to make sure they hit key deadlines such as loan application, inspection, earnest money sent, closing, insurance, and property managers Clients are updated via text message as deal statuses change Coordinating inspection with seller and inspector Coordinating appraisal with appraiser and seller Checking the status/value of the appraisal Preparing addendums as needed Coordinating with lender ahead of time to make sure no big issues are happening and that we’re on track for loan approval Checking with the title co to make sure no missing docs from buyer/seller Reviewing final closing ALTA docs for common issues (rent prorations, security deposit transfers, commissions, buyer doc storage fees, no missing addendums affecting price/credits/contractor payments) Scheduling closing with title co and buyer/seller When deals closed, proper tags are put in FollowupBoss to ensure ongoing farming and communication is accurate (m closed buyer, m closed seller) Requesting reviews from seller/buyers once closed (google reviews) When deals closed, update FUB pipeline When deals close, the files are organized and submitted to brokerage for payout and post in slack When deals closed, onboard to Homebot Upload the closed deals to biggerpockets.com profile Buyers Ensuring admins are prepping time sensitive offers in a timely manner Reviewing and editing contracts that were drafted by the admin team Reviewing RPD and LPD to make sure no issues and then present to buyer to sign Presenting signed offers to sellers General Admin General Admin: Organize FUB inboxes main inbox Organize FUB inboxes in Team inboxes Sort main emails and Team emails and assign them to proper folders Respond to email and FUB inquiries accordingly Answering missed calls and providing summary to M for him to call back FUB tasks or Gmail tasks assigned to Team - TC FUB tasks or Gmail tasks assigned to Team - General Miscellaneous tasks Reminding the sales and tc team for the missed tasks List Creation: You will be exporting data from list sources like Propstream and formatting them into Google Sheets for our data team to work with. Compensation: Target pay with bonuses $8/hr+ ($7/hr base with $500+ quarterly bonus potential) 40-50hrs per a week. Mon-Fri 9am to 5pm EST. Sat/Sun 2-3hrs each. Interview Process: A first round interview will be held to discuss the role Rounds 2 and 3 will consist of detail oriented task samples to see how you work with our teams style of training and systems