Virtual Admin Assistant (Part-Time | 10–20 hrs/week | Long-Term Opportunity)

We are a growing online Tax mentorship and service-based business in the tax and business operations space, looking for a reliable, detail-oriented Virtual Admin Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, responsive, and comfortable working behind the scenes to keep systems running smoothly. You will be working directly with the CEO and assisting with client communication, scheduling, and administrative workflows. This is a long-term opportunity with room for growth. Responsibilities: Manage inbox (email + CRM messages) Respond to basic client inquiries Send booking links, forms, and next steps Manage calendar and appointments Follow up with leads and clients Update CRM (tags, notes, pipeline stages) Track client progress (onboarding, calls, etc.) Send reminders (calls, forms, deadlines) Assist with basic data entry and organization Tools We Use (Experience is a Plus): GoHighLevel (CRM) Google Workspace (Docs, Sheets, Gmail) Zoom Calendar/Scheduling tools Requirements: Strong written communication skills Highly organized and detail-oriented Reliable and responsive Able to follow instructions and execute independently Comfortable working in a fast-paced environment Proactive and solution-oriented This Role Is NOT For You If: You need constant direction for every task You are slow to respond or inconsistent You struggle with organization You are managing too many clients and cannot focus Schedule: Part-time (10–20 hours per week) Must have some availability during U.S. business hours (EST) Set Weekly Hours How to Apply: To be considered, follow these instructions carefully: Start your proposal with the word: STRUCTURE Briefly describe your experience as a Virtual Assistant or Admin List the tools you have used before Answer this question: If you had 10 unread client messages, how would you prioritize them? Applications that do not follow instructions will not be considered.