Virtual Assistant — Coliving Real Estate Admin & Content Creation

Job Title: Full-Time Content Creator & Real Estate Virtual Assistant Company: Coliving Real Estate Venture — Washington State Type: Full-Time (40 hours/week) · Long-Term · Remote ABOUT THE ROLE We are a growing real estate and coliving business in Washington State looking for a creative-minded, content-first Virtual Assistant who will also help build the backbone of our operations. A big part of this role is documenting how we do things and turning messy, ad-hoc processes into clean, repeatable SOPs as we scale. The most important thing we're hiring for is a genuine eye for content — the instinct for what makes a Reel or TikTok worth watching, how to cut a hook, and how to make a brand look sharp. That skill is hard to teach. Everything operational — property management, transaction coordination, MLS, bookkeeping — we will train you on, and you'll help us build the SOPs that make it all repeatable. You'll start with content and SOP-building as your core focus and steadily take on operations as you ramp. PROCESS & SOP DEVELOPMENT (Core Part of This Role) - Document our workflows and turn repeatable tasks into clear, step-by-step SOPs - Build checklists, templates, and process guides the whole team can follow - Create screen-recorded/video SOPs and written guides for content, leasing, and operations tasks - Maintain and organize a central SOP library, keeping documents current as processes change - Continuously spot inefficiencies and propose better systems - Help standardize how we onboard and train future team members SOCIAL MEDIA & CONTENT CREATION (Primary Focus) - Edit short-form vertical video (Instagram Reels, TikTok) from raw footage we provide — trimming, captions, b-roll, music sync, transitions, and strong hooks using CapCut - Design graphics, carousels, thumbnails, and flyers using Canva, maintaining a consistent brand look - Repurpose long-form footage, walkthroughs, and listing tours into multiple short clips - Draft scroll-stopping captions and relevant hashtags - Schedule and publish posts on a consistent cadence across our real estate and coliving brands - Track basic performance (views, saves, follows, watch-through) and lean into what's working - Ensure all listing advertising uses fair-housing-compliant language (training provided) REAL ESTATE, LEASING & OPERATIONS (Will Train) - Assist with transaction coordination — tracking deadlines, documents, signatures, and compliance items - Pull and organize MLS data; assist with listing inputs and updates - Respond to tenant and prospective tenant inquiries via phone, email, and messaging - Conduct phone screenings and evaluate applicant fit for coliving environments - Manage rental listings and operate property management software; track maintenance and vendor communication - Assist with rent monitoring, bookkeeping, reconciliation, and basic financial reporting - Occasional acquisitions support: call PropStream-style lists to identify and qualify off-market sellers REQUIRED QUALIFICATIONS - A demonstrated eye for short-form content — hooks, pacing, and what makes vertical video perform - Proficiency in CapCut and Canva - A portfolio or samples of short-form videos you've edited (required to be considered) - Strong written and spoken English — professional, clear, confident communication - A natural documenter who loves creating order from chaos and builds SOPs while learning each task - Comfortable and confident speaking on the phone with tenants, prospective tenants, and cleaners - Spanish highly preferred (written and spoken) - Highly organized, detail-oriented, self-directed, coachable, and reliable internet NICE TO HAVE (Not Required) - Real estate, property management, leasing, or coliving experience (PadSplit a plus) - Familiarity with MLS and transaction coordination - Property management platforms (Innago, TurboTenant, RentRedi, AppFolio), QuickBooks, PropStream, CRMs (GoHighLevel, Follow Up Boss) SCHEDULE, COMPENSATION & GROWTH - Full-time, approximately 40 hours per week, long-term - Flexible scheduling with required availability during U.S. business hours (Pacific Time preferred) - Compensation: $5-8/hr - A long-term, stable role with leadership opportunities as the portfolio and brand grow When applying, please share a link to a portfolio or samples of short-form videos you've edited, plus a brief note on your relevant experience.