Virtual Assistant - Commercial Real Estate Support (Flexible Task-Based Role)

We’re a commercial real estate firm focused on healthcare and investment properties, looking for a reliable Virtual Assistant to support a variety of ongoing operational and marketing tasks. This is a flexible, task-based role where assignments will vary, but all work will follow clear direction and examples. What You’ll Be Doing Tasks will vary, but will generally fall into these categories: 1. Data & Research Build and maintain lists of commercial real estate brokers, tenants, and businesses Research companies, contact information, and market data Organize data into clean, usable Excel or Google Sheets 2. CRM / Pipeline Tracking Track potential tenants, deals, and outreach efforts Update spreadsheets with accurate and consistent information Keep records organized and easy to reference 3. Outreach Support Assist with sending emails or messages using provided templates Help gather contact details for outreach campaigns Track responses and engagement 4. Marketing & Content Support Create simple listing flyers and brochures using Canva Format and schedule social media posts (content will be provided or lightly edited) Maintain consistency with branding and formatting How This Role Works Tasks will be assigned on an ongoing basis with clear instructions and examples You are expected to execute efficiently and ask questions when needed Over time, you will become more independent as you learn preferences and workflows What We’re Looking For Strong attention to detail (accuracy matters a lot) Comfortable with Excel / Google Sheets Familiar with Canva (or able to learn quickly) Able to follow instructions and replicate existing formats Good communication and responsiveness Able to take initiative when direction is not 100% defined Nice to Have (Not Required) Experience in real estate, lead generation, or data research Familiarity with platforms like LinkedIn, LoopNet, or Apollo Basic understanding of marketing or social media posting The goal is to take repeatable operational work off our plate so we can focus on higher-value activities like deals and client relationships.