Virtual Assistant – Construction/Roofing Admin, Invoicing & CRM (Asana)

Responsibilities: - Attend a daily morning call (Monday–Friday) to receive tasks and priorities. - Prepare and send client invoices and estimates using Wave and/or QuickBooks. - Track job costs, follow up on outstanding payments, and keep financial records organized and up to date. - Manage leads and client communication through Asana used as a CRM (pipeline stages, follow-ups, status updates). - Build and maintain Asana automations/rules to streamline task handoffs, invoicing reminders, and estimate follow-ups. - Assist with roofing/construction estimates (training provided on our specific processes). - Handle general admin support: website updates, business listings, social media scheduling, and research as needed. - Track all work inside Asana and update task status daily. - Complete assigned tasks within the same day or agreed deadline. - Communicate clearly and proactively if issues arise. Requirements: - Prior experience working with or for a construction, home services, or contracting company strongly preferred. - Hands-on experience with Wave and/or QuickBooks for invoicing, estimating, and basic bookkeeping. - Solid working knowledge of Asana, including using it as a CRM and setting up automations/rules. - Good English (written + spoken) — must be comfortable on daily calls. - Located in Latin America (or similar time zone to CST). - Highly organized, detail-oriented, and comfortable managing numbers/financial documents accurately. - Reliable internet and availability during morning hours (CST). What we're looking for: - Someone who wants a long-term role, not short-term gigs. - A self-starter who can figure things out without constant hand-holding. - Someone who can grow into a bigger role over time (operations / management). Compensation: - Starting at $5/hour (part-time). - Raises and more hours based on performance.