Virtual Assistant – Executive & Administrative Support

About Me I'm the founder of a growing wellness business that includes an IV hydration franchise and health coaching services. I'm looking for a long-term Virtual Assistant who enjoys creating structure, solving problems, and helping a small business grow. I value initiative, reliability, clear communication, and someone who takes ownership of their work. If you enjoy organizing, researching, and making life easier for the people you support, I'd love to hear from you. About the Role I'm looking for a proactive, highly organized Virtual Assistant to provide executive and administrative support. This is a long-term, part-time remote position that combines traditional administrative support with research, organization, and occasional business support. The ideal candidate is dependable, resourceful, detail-oriented, and comfortable working independently while managing changing priorities. Responsibilities • Manage calendars, meetings, appointments, and reminders • Organize emails, documents, and files • Conduct research and summarize findings • Assist with spreadsheets, reports, budgets, and document organization • Draft professional emails, presentations, and other documents • Research vendors, products, and service providers • Track projects and follow up on action items • Use AI tools (e.g., ChatGPT) to improve efficiency and productivity • Recommend process improvements and help keep priorities on track Qualifications Required • 3+ years as a Virtual Assistant, Executive Assistant, or Administrative Assistant • Excellent written and spoken English • Ability to draft professional emails and documents with minimal editing • Strong organizational and time management skills • Proficiency with Microsoft Office (especially Outlook, Excel, and Word) and Google Workspace • Comfortable learning and using new software, AI tools, and productivity platforms • Strong research, problem-solving, and communication skills • Ability to work independently and manage changing priorities • A proactive mindset with the ability to anticipate needs, identify solutions, and take ownership of tasks • Reliable high-speed internet and a dependable workspace Preferred • Experience supporting founders, executives, or small business owners • Background in business, finance, bookkeeping, or operations • Experience handling confidential information Work Schedule • Remote • Approximately 5–10 hours per week to start (hours will vary based on workload; no guaranteed minimum) • Must have 3–4 hours of overlap with U.S. Eastern Time (8:00 AM–5:00 PM ET) on working days • Available for a brief touch-base between 6:00–7:00 PM ET on agreed-upon days • Responsive during agreed working hours Compensation • Compensation depending on experience and fit • Performance bonuses may be awarded based on initiative, ownership, reliability, quality of work, and overall contribution