Virtual Assistant Ninja

I'm a founder, running several ventures at once. I work across US, European, and Gulf time zones, and I need a sharp, reliable virtual assistant to help me stay on top of it all. This is a hands-on role for someone who can take things off my plate without needing constant direction. You'll be dealing with a range of business activity. What you'll do 1. Coordinate meetings 2. Track follow-ups and deadlines across multiple projects so nothing slips 3. Prepare and format documents: proposals, one-pagers, presentations, meeting notes, and submission packages 4. Do research: pulling contact details, background on companies or programs, comparing vendors or services Keep shared files and folders organized (Google Drive / Microsoft 365) 5. Handle routine admin 6. Organise OneDrie, Google Drive 7. Help manage our CRM, Hubspot What I'm looking for 1. 3+ years of experience as a virtual assistant, executive assistant, or in an operations/admin role 2. Top rated on Upwork with at least 4.5 stars 3. Excellent written English 4. Strong organizational instincts: you notice loose ends and close them 5. Comfortable with Google Drive, Microsoft 365, and basic document/presentation tools 6. Able to overlap several working hours with Gulf Standard Time (Dubai) and US Eastern Time 7. Self-directed: you ask good questions up front, then get on with it Nice to have 1. Familiarity with CRM tools (HubSpot), project trackers, or AI tools for drafting and research 2. Experience in startups Details 1. Remote, part-time to start (approx. 15–20 hours/week), with room to grow into full-time 2. Flexible hours