Virtual Assistant (Outreach, Admin & Scheduling Lead)

I am seeking a highly organised and detail-oriented Virtual Assistant to manage targeted outreach campaigns and streamline daily administrative tasks. The ideal candidate will take ownership of the entire outreach pipeline—from gathering data to executing mass email campaigns and managing the resulting inbox replies. Alongside this core focus, you will provide supportive administrative assistance, including diary management. Any basic design or editing skills are a bonus, but not strictly required for this role. Core Responsibilities (Outreach, Inbox & Scheduling) Data Scraping: Accurately researching and extracting prospect data for specific industry requests. Data Management: Cleaning, formatting, and organising prospect data using Notion and spreadsheets (Excel/Google Sheets) to ensure it is ready for outreach. Mass Outreach: Uploading formatted data and executing mass email campaigns using Brevo. Inbox Management: Monitoring the primary inbox daily, handling replies from Brevo campaigns, following up with leads, and maintaining a highly responsive communication standard. Calendar Management: Organising and scheduling meetings, coordinating availability with leads or clients, and managing appointments using Google Calendar. Supportive Responsibilities (Admin & Web) Content Management: Uploading prepared content and updating websites via WordPress. General Administration: Drafting standard contracts and managing ad-hoc digital tasks as required. Additional (Optional): Basic design of newsletters and editing images using tools such as Canva or Adobe (if capable, though this may eventually be managed by a separate social media team). Required Skills & Proficiency Communication: Exceptional written English with a strong grasp of professional tone for outreach and daily emails. System Management: Extensive experience using Notion and spreadsheets for tracking data and managing pipelines. Tools & Software: Familiarity with Brevo (or similar email marketing software) and Google Workspace (specifically Gmail and Google Calendar). Bonus Skill (Not Required): A good eye for basic design and the ability to cleanly format digital assets. To Apply Please begin your proposal with the phrase "[Insert a unique word, e.g., Blue Elephant]" so I know you have read the entire job description. Proposals without this will be immediately declined. Please ensure you answer the screening questions attached to this job post. If you have any design experience, please attach 3-5 examples of your work to your proposal. QUESTIONS: 1. Briefly describe your process for scraping prospect data and organising it in Notion. 2. What is your experience with Brevo (or similar platforms) for mass outreach? 3. How do you stay organised when managing a busy inbox and a calendar full of lead appointments? 4. (Optional) If you have basic design skills, which software do you prefer to use? Budgt per 30 days is $300