Virtual Assistant / Project Coordinator for Music Event & Social Media Promotion

Bilingual Virtual Assistant / Digital Project Coordinator for Music Event & Social Media Promotion I am looking for a highly organized Virtual Assistant / Digital Project Coordinator to help with an upcoming music, arts, and community event. This role will support event coordination, social media promotion, outreach, scheduling, follow-ups, and general project organization. I need someone reliable, proactive, detail-oriented, and able to keep things moving without needing constant supervision. This is a short-term project to start, with the possibility of ongoing or full-time work depending on performance and project needs. Main Responsibilities Help organize tasks, deadlines, and priorities for the event. Create and maintain a simple project tracker or task list. Assist with social media planning and posting. Help create a basic social media content calendar. Draft captions, messages, and follow-up emails. Coordinate outreach to artists, partners, venues, sponsors, guests, and community contacts. Track who has been contacted and who needs follow-up. Help organize files, links, images, documents, and event information. Assist with promotional planning before the event. Provide regular updates on what has been completed, what is pending, and what needs attention. Ideal Candidate The ideal person is organized, communicative, and proactive. You should be comfortable working independently, asking good questions, and helping bring structure to a busy creative project. Experience with any of the following is a plus: Event coordination Music, arts, nonprofit, or community events Social media management Instagram, Facebook, TikTok, Facebook Events, LinkedIn Canva Google Drive / Google Docs / Google Sheets Trello, Asana, Monday, Notion, or similar tools Email outreach and follow-ups Bilingual English/Spanish communication First Trial Task To start, I would like to do a small trial project. The first task will be to help organize the current event information into a clear action plan, including: A list of priorities A basic timeline A social media posting plan A contact/follow-up tracker Suggested next steps If the trial goes well, this can become an ongoing role with more hours. Requirements Strong communication skills Very organized and detail-oriented Able to meet deadlines Comfortable with social media and online tools Able to work independently English required Spanish is a strong plus Schedule and Budget This project will start with approximately 5–10 hours per week. Less than 30 hrs/week Hourly rate depends on experience. I am looking for someone in the range of $15–$20/hour, with potential for more hours if the collaboration goes well. Project Type: Short-term project Category: Digital Project Manager Estimated Scope: Medium — Well-defined project Project Length: 1 to 3 months Experience Level: Intermediate Contract-to-Hire Opportunity: Yes, it could become full-time Talent Location: Worldwide Budget Type: Hourly Hours per Week: Less than 30 hrs/week Suggested Weekly Hours: 5–10 hours per week Hourly Rate: $15–$20/hour Please Include in Your Proposal Your experience with event coordination, project coordination, or virtual assistance. Your experience with social media promotion. Any experience with music, arts, nonprofit, or community events. Tools you are comfortable using. Your availability and hourly rate. A short explanation of how you would help organize and promote this event. I am looking for someone who can bring structure, consistency, and momentum to this project. The right person will help keep everything organized and moving forward.