Virtual Assistant / Remote Operations Coordinator

We are seeking a highly proactive and self-directed Virtual Assistant and Remote Operations Coordinator to manage and streamline the backend operations for a growing custom signage studio. This role is crucial for building and maintaining efficient systems and processes, ensuring smooth project execution from client inquiry to installation. The ideal candidate will be a systems-thinker, adept at identifying and resolving process inefficiencies, and committed to ensuring no detail is overlooked. Key Responsibilities: - Owning their business management platform end-to-end, serving as the central hub for all operations. - Documenting existing workflows and developing Standard Operating Procedures (SOPs) to support business scalability. - Proactively identifying and addressing operational gaps to enhance efficiency. - Managing inbound client communications received via website and phone. - Coordinating effectively with fabrication and installation vendors to maintain project timelines. - Providing support for the quoting process, including vendor outreach and draft preparation. Required Skills and Attributes: - Demonstrated strong project coordination abilities, ensuring all tasks are completed accurately and on schedule. - Exceptional written and verbal communication skills in English (professional level is essential). - High level of tech-savviness, with the ability to quickly learn and master new software and tools. - Self-motivated and proactive approach to work, anticipating needs and taking initiative. - Availability to work during cst/est business hours, making this role suitable for candidates with strong timezone overlap. This position will start at approximately 10 hours per week, with the potential to expand to 30-40 hours per week as the business continues to grow. #VirtualAssistant #RemoteWork #OperationsCoordinator #NowHiring #LATAM #RemoteJobs #VAJobs