Virtual Assistant (eCommerce Finance & Supplier Reconciliation) – Shopify Stores

We are looking for a highly organized and detail-oriented Virtual Assistant to help manage the financial side of multiple Shopify stores. This is not a general VA position. We need someone who enjoys working with numbers, receipts, supplier invoices, spreadsheets, and financial reconciliation. If you have experience with bookkeeping support, supplier reconciliation, or eCommerce financial administration, we'd love to hear from you. Your Responsibilities Supplier Invoice & Quote Verification Review supplier quotations and invoices. Compare supplier quotes against the actual charged amount. Identify pricing discrepancies. Verify unit prices, quantities, shipping charges, and discounts. Report any overcharges or missing credits. Receipt Management Organize supplier receipts from multiple payment methods. Match receipts with corresponding supplier invoices. Ensure every purchase has proper documentation. Maintain an organized filing system. Order Cost Verification Match supplier costs with Shopify orders. Verify that every order was charged correctly. Calculate the total supplier cost for each batch of orders. Flag unusual pricing or duplicate charges. Refund Reconciliation Track customer refunds across multiple Shopify stores. Confirm refunds were actually processed. Match Shopify refunds with payment processor records. Identify missing or incorrect refunds. Maintain a refund tracking spreadsheet. Financial Reconciliation Compare supplier invoices with payment records. Reconcile expenses paid through various business cards and payment accounts. Check for duplicate payments. Identify missing receipts. Prepare reports showing discrepancies. Spreadsheet Management Maintain accurate Google Sheets or Excel records. Update daily reconciliation reports. Calculate totals accurately. Keep records clean and organized. Reporting Provide daily or weekly reports including: Total supplier expenses Total refunds processed Outstanding invoices Pricing discrepancies Missing receipts Refund issues requiring attention Requirements Minimum 2 years of experience in eCommerce bookkeeping, financial reconciliation, or accounting support. Experience working with Shopify stores. Strong knowledge of Google Sheets or Microsoft Excel. Excellent attention to detail. Comfortable working with large amounts of financial data. Able to identify inconsistencies without supervision. Strong written English. Reliable internet connection and availability for daily communication. Bonus Skills Experience with any of the following is a plus: Wave Accounting QuickBooks Xero PayPal Stripe Loop Supplier invoice reconciliation Dropshipping operations Multi-store Shopify businesses What We're Looking For We manage several Shopify stores, so accuracy is more important than speed. We need someone who enjoys finding mistakes, matching numbers, and keeping financial records organized. If you are someone who catches details others miss and takes pride in clean financial records, you'll be a great fit. When Applying, Please Answer: How many years of Shopify experience do you have? Have you worked with supplier invoices and receipts before? What accounting or bookkeeping software have you used? Have you reconciled refunds for Shopify stores? What is your experience using Google Sheets or Excel? Tell us about a similar role you've worked in. How many hours per week are you available? What is your hourly rate? Only apply if you have relevant experience with eCommerce financial administration or bookkeeping. Generic Virtual Assistants without experience in supplier reconciliation and financial record management will not be considered. ::: This version is written to filter out inexperienced applicants while attracting candidates with the financial accuracy and reconciliation skills you'll need for managing multiple Shopify stores.