Virtual Executive Assistant (Recruiting Firm | US East Coast Hours)

Overview: We are a fast-growing, US-based executive search and recruitment firm specializing in financial services, risk, compliance, and legal talent. We are seeking a highly organized, tech-savvy Virtual Executive Assistant to support our leadership team and help streamline daily operations. This is a high-impact role for someone who thrives in a fast-paced, professional environment and can manage multiple priorities with precision. Key Responsibilities: *Manage complex calendars, scheduling, and meeting coordination across time zones *Coordinate candidate interviews and client meetings *Support day-to-day operations of our New York office remotely *Assist with project management and task tracking across multiple searches *Maintain CRM systems and ensure data accuracy (experience with tools like Pipedrive,,RecruiterFlow, or similar is a plus) *Draft and manage email communications and follow-ups *Provide general executive and administrative support as needed Requirements: *Proven experience as a Virtual Assistant or Executive Assistant (preferably in recruiting, professional services, or financial services) *Strong organizational and time management skills *Excellent written and verbal communication *High attention to detail and ability to manage multiple workflows *Tech-savvy: comfortable with CRM systems, Google Workspace, LinkedIn, and task management tools *Ability to work US East Coast (New York) business hours *Reliable, proactive, and responsive Nice to Have: *Experience supporting a recruiting or staffing firm *Familiarity with candidate tracking and interview coordination *Exposure to financial services or corporate environments What We Offer: *Long-term opportunity with a growing firm *Direct exposure to executive search and financial services markets *Flexible remote work environment (within East Coast hours) If you are highly organized, detail-oriented, and excited to be part of a dynamic recruiting business, we would love to hear from you.