Warm & Charismatic Executive Assistant

We’re Hiring: Executive Assistant — Remote We’re on the hunt for a warm, likeable, attentive, and proactive Executive Assistant to join The Coordinators (https://coordinators.pro) team, fully remote. You’ll be the go-to person our clients trust and rely on. The role: you’ll own the client relationship end to end, turning first interactions into lasting partnerships built on trust. It comes down to being the kind of person clients and staffers actually want to work with — making sure clients feel listened to, backed, and secure in the partnership, while guiding staffers toward success in their placements. You’ll thrive here if: you’re warm and approachable by nature, you’ve logged real time talking with U.S. business owners or decision-makers, and you bring sharp follow-through, organization, and CRM habits to everything you own. Background in staffing, recruiting, or professional services is a big plus. What You’ll Do Managing Client Relationships Act as the go-to contact for your assigned book of clients. Earn real, lasting trust that turns into long-term partnerships. Stay in consistent touch with clients, so they always feel in the loop and taken care of. Deliver a client experience that stands out through quick responses, empathy, and consistency. Helping Staffers Thrive Form real connections with the staffers placed at client sites. Mentor and motivate staffers so they succeed in their placements. Step in to guide conversations between clients and staffers when things need smoothing over. Growing & Retaining Accounts Build relationships that keep clients coming back over the long haul. Spot chances to bring additional staffing support as client needs shift. Team up with sales when expansion opportunities arise. Running the Account Day-to-Day Keep communication flowing between clients and staffers. Make sure everyone’s on the same page about what’s expected. Log client interactions and account activity accurately and consistently. Keeping the CRM Sharp Keep account records current in Salesforce or a comparable CRM. Stay on top of account activity with reliable follow-up. Collect client feedback to keep raising the bar on experience. What We’re Looking For Regular experience talking with U.S. business owners or decision-makers (required). Outstanding people skills and a knack for building relationships (required). Warm, empathetic, and genuinely easy to talk to — the kind of person clients trust right away. Background in staffing, recruiting, or professional services is a strong plus. Excellent written and spoken English, with a professional tone. Sharp follow-through and organizational habits. Able to juggle several client relationships at once, without dropping the ball. Upbeat outlook and a real drive to see others succeed. Comfortable with technology and productive working remotely. Trustworthy with sensitive client information. Strong ethics, professionalism, and respect in every client interaction. Eager to keep learning and growing professionally. Schedule: 5:00 AM – 7:00 PM EST (40 hours a week) Pay Range: $10.00–$23.00 USD per hour, based on experience. Equipment: BYO devices How to Apply: Apply through this job posting. A little about us... The Coordinators is a staffing agency connecting healthcare A-Players with meaningful work, with an eye always on growth. If you’re ready to make a real impact on client relationships, we want to hear from you. Sound like you? • Excellent written and spoken English (evaluated without help from AI tools, Grammarly, or ChatGPT). • Entrepreneurial, curious, attentive to others, and hungry to grow.