Xero Integration Expert — Daily Reconciliation for Multi-Store WooCommerce/Shopify

Posted 3 days ago

Worldwide

Summary

I run a drinks production and ecommerce group based in Ireland, with 15–20 active WooCommerce and Shopify stores selling third-party brands under our off-licence. I need an expert to properly connect these stores to Xero for accounting. The core problem: Most connectors sync every individual order into Xero as a separate transaction. At our volume, across this many stores, that creates hundreds of reconciliation lines a day — it's become unmanageable. What I need instead is daily summary reconciliation: one consolidated entry per store per day (sales total, fees, refunds, tax breakdown), matched against the actual payout from Stripe/PayPal etc. — not order-by-order syncing. What I need help with: Recommending the right tool for this — e.g. A2X, Synder, Webgility, or a custom middleware build — given the requirement is daily batch summaries, not per-order sync Confirming whether one tool can handle both WooCommerce and Shopify, or whether we need separate tools per platform Correct VAT/tax handling across a mix of EU and non-EU sales (Irish/EU VAT experience is a strong plus) Setting up and configuring the chosen solution across our stores and connecting to Xero Testing and validating that daily summaries reconcile cleanly against actual bank deposits and payment processor payouts Documenting the setup clearly so my internal finance team can maintain it going forward Ideal freelancer: Strong hands-on experience connecting Xero with ecommerce platforms at multi-store scale Comfortable working across both WooCommerce and Shopify Understands ecommerce accounting: payout reconciliation, fee/refund handling, tax codes Irish/EU VAT experience is a bonus, not essential Can work independently but explain decisions clearly — I'm not an accountant, I need someone who can hand this off in a way my finance person can run with Scope/timeline: Open to either a project-based engagement (initial setup + handover and documentation) or ongoing part-time support, depending on your recommended approach. If you've solved this exact problem before (daily summary vs per-order reconciliation across multiple ecommerce platforms into Xero), please mention it directly in your application — that's the main thing I'm screening for.

  • Less than 30 hrs/week
    Hourly
  • < 1 month
    Duration
  • Expert
    Experience Level
  • $10.00

    -

    $35.00

    Hourly
  • Remote Job
  • One-time project
    Project Type
Skills and Expertise
Mandatory skills
Shopify
Accounting
Xero
Nice-to-have skills
HTML
WooCommerce
Activity on this job
  • Proposals:20 to 50
  • Last viewed by client:3 days ago
  • Interviewing:
    1
  • Invites sent:
    1
  • Unanswered invites:
    1
About the client
Member since Jun 30, 2026
  • Ireland
    1:57 PM

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