HR and Operations Manager

HR, Payroll & Operations Manager Category: Admin Support → HR Administration / Operations Engagement: Long-term, part-time to full-time (30–40 hrs/week to start) — with a clear path to a full-time leadership seat Hourly Range: $40–$60/hr (based on experience & certifications) Location: US-based; DC-metro strongly preferred (hybrid — 3 days in-office at 200 Mass Ave NW). Remote considered for exceptional candidates. About Us Orgro, Inc. is a Washington, DC-based federal contractor delivering technology, engineering, and financial solutions to DoD, Navy, USDA, NASA, IRS, and other federal agencies. We operate two entities (Orgro + QIS) with ~40 employees across 9 states and a heavy growth trajectory. We need one hands-on operator who can run payroll, HR, back-office operations, and own our brand presence. No advisors — only implementers. What You'll Do Payroll & HR (~50%) Run semi-monthly payroll in QuickBooks Payroll (Orgro) and ADP Workforce Now (QIS) Export/reconcile timesheets from Unanet → ADP for QIS Process new hires, terminations, pay changes, direct deposit, W-4s, garnishments Handle multi-state payroll tax filings (VA, MO, NC, TX, MN, DC, LA, AL, CA, HI, MS, WA) Administer benefits (UHC, 401(k), WageWorks); reconcile carrier invoices Own onboarding/offboarding: offer letters, I-9, background checks, final pay, COBRA Track compliance training (Zywave, ISA, AgLearn) to 100% completion Keep records DCAA/ICE audit-ready and SCA wage determination compliant Prepare 941s, state filings, W-2s, year-end reconciliations Operations (~30%) Build and run SOPs across HR, OPS, and Marketing functions Own the Microsoft Planner task board; run weekly Monday prioritization Manage vendor lifecycle — WeWork, software subscriptions, insurance, professional services Handle office logistics: supplies, mail, equipment, meeting coordination, COI requests Support multi-entity state/local compliance filings and credentials/PoC register Systems consolidation across Orgro + QIS (SharePoint, HRIS, Microsoft 365) while maintaining entity segregation Marketing (~20%) Own Orgro's LinkedIn company page — content calendar, posts, employee spotlights, monthly analytics Maintain brand assets (navy #002060, logo, templates) and enforce brand consistency Produce Orgro-branded collateral: one-pagers, capability briefs, decks, resumes Manage website content, internal comms, and event/dinner coordination Must-Haves 5+ years running multi-state US payroll for 15+ employees Hands-on operator in both QuickBooks Payroll AND ADP Workforce Now (non-negotiable) SHRM certification (SHRM-CP or SHRM-SCP) required — or actively pursuing with sit date confirmed Working knowledge of SCA, H&W, fringe, FLSA, and federal contractor payroll rules Experience with Unanet or comparable government-contractor timekeeping Demonstrated ownership of back-office ops (vendors, systems, SOPs) Ability to produce polished, on-brand marketing collateral (portfolio required) Advanced Microsoft 365: Planner, SharePoint, Teams, Word, Excel, PowerPoint Working fluency in Canva and Adobe Acrobat/Sign Penny-level accuracy — you catch errors before the register posts A genuine desire to grow into a full-time leadership role — this is critical; we want someone building a career, not booking hours Nice-to-Haves FPC / CPP / PHR, SHRM certification We move fast. Serious operators looking to build a career with us — no agencies, no "side-hustlers."