Executive Assistance to the Founder & CEO

About Kaiser Elevators Kaiser Elevators is an independent elevator contractor delivering new installation, modernization, repair and maintenance solutions across the United States. We work with developers, general contractors, elevator consultants, property managers and building owners to deliver safe, reliable and high-quality elevator solutions. As a growing business, we are building a team of experienced professionals who take ownership, solve problems and contribute to the future of the company. We embrace remote work and hire the best person for the role, regardless of location. If you are highly organized, proactive and enjoy supporting senior leaders in a fast-paced environment, we would like to hear from you. The Opportunity We are seeking an experienced Executive Assistant to support our Founder & CEO. You will help create the structure, organization and operational support that allows the Founder to focus on growing Kaiser Elevators. This role will coordinate priorities, manage day-to-day activities and provide trusted support across a wide range of business functions. You will play an important role in the continued growth and development of the company. Key Responsibilities * Manage the Founder & CEO’s calendar, meetings and travel arrangements. * Coordinate priorities and ensure deadlines, commitments and key actions are effectively managed. * Prepare meeting agendas, take minutes and follow up on action items. * Draft correspondence, presentations, reports and other business documents. * Screen and prioritize emails, phone calls and meeting requests. * Coordinate internal meetings and support communication across the business. * Organize company events, leadership meetings and annual team retreats. * Maintain confidential business records, contracts and important documentation. * Support recruitment, onboarding and other administrative activities as the business grows. * Assist with special projects and strategic initiatives led by the Founder & CEO. * Identify opportunities to improve administrative processes and business efficiency. * Build strong working relationships across the company. * Act as a trusted point of contact for internal and external stakeholders. What We’re Looking For * Previous experience as an Executive Assistant, Personal Assistant or Office Manager supporting senior executives. * Exceptional organizational and time-management skills. * Strong written and verbal communication skills. * A high level of professionalism, discretion and confidentiality. * The ability to manage multiple priorities in a fast-paced environment. * Strong attention to detail and problem-solving abilities. * A proactive, adaptable and independent working style. * Proficiency with Microsoft 365, Google Workspace and common business software. * Sufficient availability to overlap with U.S. business hours. What Success Looks Like in Your First 12 Months * The Founder & CEO is able to focus more effectively on growing the business because priorities, commitments and follow-up actions are well managed. * Efficient systems and processes have been introduced to improve the way the business operates. * You have become a trusted partner who anticipates needs and solves problems proactively. * Strong working relationships have been built across the business. * Confidential information and sensitive matters are handled with the highest level of professionalism and discretion. What We Offer * Competitive compensation based on experience. * The opportunity to work directly with the Founder & CEO of a growing company. * High levels of ownership, autonomy and variety. * Professional development and long-term career opportunities. * A collaborative, supportive and entrepreneurial team environment. * Annual company retreats to connect and collaborate with colleagues across the business. Location and Travel Location: Fully remote. We welcome applications from candidates in any location, provided there is sufficient overlap with U.S. business hours. Travel: Occasional travel may be required for company meetings, leadership events or annual team retreats. Any required business travel will be arranged and paid for by Kaiser Elevators. How to Apply Please submit your application with: * A brief introduction outlining your relevant experience. * Examples of senior leaders or founders you have supported. * Your location and usual working hours. * Your availability to overlap with U.S. business hours. * Your expected hourly rate or monthly compensation. * A short explanation of how you organize priorities for a busy executive. Applications that do not address the above points may not be considered.