Executive Assistant & Marketing Operations Coordinator

# Executive Assistant & Marketing Operations Coordinator — Longevity Academy **Remote | U.S.-Based Preferred | 20–25 Hours/Week | $35–$45/Hour** ## About Longevity Academy Longevity Academy is building an **intelligence, education and operating platform for the rapidly growing longevity and healthy-aging economy**. Our work includes longevity research and education, a national directory of longevity companies and leaders, newsletters and content, executive interviews, industry events, partnerships, digital tools, and new business initiatives. We are moving quickly and are looking for an exceptional person who can work directly with the founder to help **organize, manage and execute the day-to-day operation of the business.** This is **not a traditional administrative assistant position**. We are looking for someone who combines the skills of an **Executive Assistant, Marketing Coordinator and Operations Manager**. The right person will eventually become the founder's primary execution partner and take significant responsibility for keeping Longevity Academy organized, moving forward and getting things completed. ## What You'll Be Responsible For ### Marketing & Content * Coordinate our weekly email newsletter * Maintain our marketing and editorial calendar * Help organize and publish articles, research and educational content * Coordinate email marketing campaigns * Assist with LinkedIn and other social media activity * Help manage landing pages and website updates * Use AI tools such as ChatGPT to accelerate research, content creation and marketing ### Longevity Directory * Help manage our growing national directory of longevity companies, executives, researchers, physicians, investors, speakers and events * Coordinate virtual assistants performing directory research and data entry * Review listings for accuracy and completeness * Help manage outreach to companies and industry leaders * Track premium listings, partnerships and revenue opportunities ### Longevity Leaders Project We interview executives, researchers and innovators who are helping shape the future of longevity. You will help: * Identify potential interview guests * Research guests and organizations * Coordinate scheduling * Prepare background materials * Manage reminders and logistics * Coordinate promotion and post-interview follow-up ### Executive & Administrative Support * Help manage email and inbox organization * Calendar and scheduling * Meeting preparation * Follow-up and reminders * Travel and conference coordination * Organize documents and information * Maintain contact and relationship databases * Track important deadlines and commitments ### Operations & Project Management One of your most important responsibilities will be helping convert ideas into **organized projects with clear priorities, deadlines and accountability**. You will: * Maintain the master project and priority system * Track weekly priorities * Coordinate contractors, developers and virtual assistants * Follow up on outstanding projects * Identify bottlenecks * Create simple processes and SOPs * Prepare a short weekly executive scorecard * Make sure important projects actually get finished ## Who We're Looking For We are looking for someone who is: * Extremely organized * Proactive rather than reactive * Highly dependable * Comfortable working independently * An excellent written communicator * Technologically sophisticated * Comfortable learning new software quickly * Experienced with AI tools * Comfortable managing multiple projects simultaneously * Detail-oriented without losing sight of the bigger picture * Able to work directly with an entrepreneurial founder who generates ideas and moves quickly * Confident enough to ask questions, recommend better approaches and push back when priorities become overloaded You should be the type of person who sees something that needs to be done and **takes ownership of getting it done.** ## Technology Experience Experience with several of the following is preferred: * ChatGPT and other AI tools * Google Workspace * Gmail * Google Sheets * Canva * Email marketing platforms * CRM systems * WordPress or other website platforms * Project management tools * LinkedIn * Zoom * Basic website analytics You do not need to know every platform. You do need to be **highly comfortable with technology and able to learn quickly.** ## Experience Ideally, you have **3–7+ years of experience** in some combination of: * Executive assistance * Marketing coordination * Startup operations * Project management * Digital marketing * Founder support * Membership organizations * Professional associations * Health, wellness or longevity companies Experience in longevity, health, wellness, healthcare or biotechnology is helpful but **not required**. Strong execution ability is more important. ## Schedule & Compensation We anticipate starting at approximately: **20–25 hours per week** **$35–$45/hour depending on experience** The position will begin as a **90-day engagement**. For an exceptional person, we expect the position to grow in responsibility and potentially hours. Our goal is to find someone who can develop into a long-term **Operations Manager / senior executive support role** as Longevity Academy grows. ## What Success Looks Like Within 90 days, you should be able to take substantial ownership of the administrative, marketing and operational execution of Longevity Academy. Instead of waiting for assignments, we want you to be able to say: **“Here are this week's priorities. These are complete. These are underway. These items require your decision. Here is what I recommend we do next.”** The ultimate objective is simple: **Free the founder to concentrate on strategy, revenue, relationships, partnerships and building Longevity Academy while you make sure the organization executes.** ## To Apply Please include the following in your Upwork proposal: 1. Tell us about your experience working directly with an entrepreneur, founder or CEO. 2. Give us an example of a business process, marketing function or project you took complete ownership of. 3. What AI tools do you currently use in your work, and how do you use them? 4. What project management, CRM, email marketing and website platforms have you worked with? 5. Tell us how you would manage a founder who has many ideas and initiatives moving simultaneously. 6. What hours and time zone are you normally available? 7. What is your hourly rate? 8. Are you interested in starting at approximately 20–25 hours per week and potentially growing with the organization? **Important:** Please begin your proposal with the words **“LONGEVITY ACADEMY”** so we know you read the entire posting. We are looking for more than someone who completes assigned tasks. **We are looking for someone who takes ownership, creates structure and gets things done.**