Executive Assistant & Nonprofit Operations Coordinator

ABOUT THE ROLE I am seeking an experienced Executive Assistant & Nonprofit Operations Coordinator to provide executive-level support to the Founder/CEO of a growing nonprofit organization and ministry leader. This role requires a highly organized, proactive professional who can independently manage priorities, anticipate needs, and ensure important tasks move forward. This is not a role for someone who requires daily direction or micromanagement. The ideal candidate must be able to take ownership, use good judgment, follow through on commitments, and operate as a trusted extension of the CEO. IDEAL CANDIDATE The successful candidate will have: - Executive assistant experience supporting a CEO, founder, executive, or senior leader - Experience with nonprofit administration, operations, or organizational support - Strong written and verbal communication skills - Excellent follow-through and attention to detail - The ability to manage multiple priorities independently - The confidence to make professional calls, send communications, and manage follow-ups - The ability to identify what needs to be done and take action without waiting for step-by-step instructions RESPONSIBILITIES Executive-Level Support - Manage CEO priorities, schedules, deadlines, and follow-up items - Organize meetings, agendas, notes, and action steps - Maintain task trackers and project timelines - Draft professional emails and communications - Research information and prepare summaries - Organize digital files, documents, and systems - Help ensure commitments and priorities are completed Nonprofit Administration & Operations - Organize nonprofit files, records, charts, spreadsheets, and tracking systems - Maintain databases and contact lists - Support program and operational organization - Research sponsors, funders, and partnership opportunities - Assist with sponsor outreach preparation and follow-up tracking - Prepare materials for meetings, reports, and presentations Communications Support - Draft and organize email communications - Make professional follow-up calls on behalf of the CEO/organization - Support newsletters, announcements, and outreach communications - Assist with social media planning and content organization Ministry/Church Administrative Support - Assist with ministry communications and follow-up - Coordinate communication for women’s ministry activities - Send emails, texts, and reminders - Assist with event coordination and ministry organization - Help prepare social media content and announcements QUALIFICATIONS REQUIRED: - Previous executive assistant or high-level administrative support experience - Nonprofit administration experience preferred - Strong organizational and project management skills - Ability to work independently and meet deadlines - Professional communication skills - Experience with Google Workspace, spreadsheets, email management, and online tools WORK DETAILS - Fully remote position - Approximately 15 hours per week - Long-term opportunity for the right person - Must be reliable, responsive, and able to work independently HOW TO APPLY Please provide: - A brief introduction and summary of your experience - Your experience supporting executives or nonprofit leaders - Examples of systems, processes, or projects you have managed independently - Your hourly rate and availability Please answer: “Describe a time when you supported a busy executive or leader by anticipating their needs and taking action without being asked.” Please note: Candidates who require significant supervision or step-by-step instruction will not be the right fit for this role.