Executive Assistant for Boutique M&A Firm

I’m the founder of a boutique M&A advisory firm in Singapore looking for a sharp, detail-obsessed Executive Assistant to support me across business and personal matters. Responsibilities include managing my calendar, coordinating travel, preparing presentations, and ensuring seamless day-to-day operations. The ideal candidate will have experience supporting high-level executives and possess strong communication skills. WHAT YOU’LL DO Business (about 75%): • Prepare, format, and proofread business documents — pitch decks, reports, engagement letters — from templates • Prepare and issue client invoices, track payments, and follow up • Reconcile expenses and receipts, and support bookkeeping in Xero • Manage calendar, inbox, scheduling, research, and Notion/CRM upkeep Personal (about 25%): • Research and book travel; build itineraries for multi-leg family trips • Schedule and track children’s appointments; keep the family calendar accurate • Light personal admin: purchases, returns, forms WHAT I’M LOOKING FOR • Excellent written and spoken English • Strong document skills — you make decks and reports look polished and error-free • Comfortable with numbers and finance admin; accurate with invoices and figures • AI-curious — you already use LLMs in your work and want to build them into daily workflows • Detail-obsessed, proactive, and discreet with confidential information • Reliable internet with backup; available during Singapore working hours Nice to have: Xero, Notion, and prior experience supporting an executive or professional-services firm. TO APPLY Start your proposal by telling me which LLMs / AI tools you use (e.g. ChatGPT, Claude, Gemini) and how you use them in your work. Then add a short intro on why this role fits you, with any relevant experience. Shortlisted candidates complete a short paid task test before we talk.