Part-Time Executive & Personal Assistant to CEO

Part-Time Executive & Personal Assistant to CEO I’m looking for a highly organized, proactive executive assistant to support me in managing both business and personal responsibilities. This is intended to be a long-term position for someone who can become a trusted, dependable part of my daily routine—not simply complete isolated virtual-assistant tasks. The position will be approximately **15–20 hours per week**, generally spread throughout the workweek. I expect a brief check-in in the morning and afternoon, along with availability to monitor and handle priorities throughout the day during Pacific Time business hours. The workload will be approximately **80–85% business support and 15–20% personal assistance**. ## Business Responsibilities * Manage and organize my Outlook inbox * Identify urgent messages and items requiring my attention * Draft routine email responses in my voice * Manage my calendar, meetings and schedule * Schedule, confirm and reschedule appointments * Coordinate calls and meetings with employees, clients and outside contacts * Make follow-up phone calls when needed * Maintain a clear list of open items, deadlines and commitments * Follow up with staff regarding assignments and outstanding information * Prepare daily and weekly priority lists * Organize meeting notes and action items * Assist with travel planning, reservations, documents and expenses * Handle general administrative and research assignments * Help protect my schedule and keep lower-priority tasks from consuming my time ## Personal Responsibilities Personal assignments may include: * Purchasing and coordinating birthday or holiday gifts * Researching and ordering products * Making personal appointments * Coordinating travel and entertainment plans * Tracking deliveries, reservations or personal commitments * Handling other reasonable personal administrative tasks Ideal Candidate The right person will: * Have previous experience directly supporting a CEO, business owner, president or senior executive * Be comfortable handling both executive and personal-assistant responsibilities * Have excellent written and verbal communication skills * Be comfortable making phone calls and speaking with employees, clients, vendors and service providers * Be highly proficient with Microsoft Outlook, Microsoft 365, Teams, Word, Excel and OneDrive * Exercise good judgment regarding what to handle independently and what to bring to my attention * Be proactive rather than waiting for detailed instructions on every task * Be dependable, discreet and able to handle confidential information * Be organized enough to manage multiple companies, projects and priorities * Be available consistently during Pacific Time business hours * Be interested in a long-term working relationship Hours and Compensation * Approximately **15–20 hours per week** * Work will generally be distributed across Monday through Friday * Regular morning and afternoon communication is expected * Hourly rate: **$30–$45 per hour**, depending on directly relevant experience * The top of the range is intended for candidates with substantial executive-assistant experience and demonstrated ability to work independently * The position will begin with a paid trial period * Opportunity to work into a full time position To Apply Please include the following: 1. A brief description of your experience directly supporting executives or business owners. 2. An example of how you have managed an executive’s inbox, calendar and daily priorities. 3. Your experience handling personal-assistant assignments. 4. Your availability during Pacific Time business hours. 5. Your normal hourly rate and the number of hours you can consistently provide each week. 6. Whether you are comfortable making outbound phone calls. 7. The Microsoft 365 programs you use regularly. Please begin your response with the words **“Executive Support”** so I know you carefully reviewed the posting. I am not looking for an agency or a team of rotating assistants. I am looking for one primary person who can learn how I work, communicate with me daily and develop into a trusted long-term executive and personal assistant.