Private Investigation Administrative Assistant – Remote, Long-Term

# Administrative / Case Management Assistant for Private Investigation Company We are an established private investigation company seeking a reliable, detail-oriented administrative assistant for a long-term position. Our current assistant is retiring, and we are looking for someone who can gradually take over the day-to-day administrative and case-management responsibilities of the business. This position requires excellent written English, strong computer and internet research skills, attention to detail, good judgment, and the ability to work independently after training. ## Primary Responsibilities * Prepare and compose professional investigative reports from information provided by investigators. * Review surveillance video and extract relevant screenshots/images for inclusion in investigative reports. * Conduct background and public-record research using various databases, court and courthouse websites, and other online resources. * Prepare and send service agreements to clients and process completed agreements received from clients. * Enter new client and case information into our case-management system. * Maintain and update case information and administrative records. * Assign cases to investigators and communicate assignment information. * Calculate and prepare a small payroll every two weeks. * Assist with general administrative duties related to the operation of the investigation company. * Take on additional related responsibilities as training progresses. ## Ideal Candidate The right person should be: * Extremely reliable and organized * Detail-oriented and accurate * An excellent English writer * Comfortable preparing professional reports * Comfortable working with video files, screenshots, PDFs, Word documents, and email * Skilled at internet research and navigating court/public-record websites * Comfortable learning specialized investigative databases and case-management software * Able to handle confidential and sensitive information professionally * Able to follow established procedures while also using good judgment * Interested in a stable, long-term working relationship Previous experience with a private investigation company, law firm, insurance investigation company, background-screening company, or similar professional environment would be a strong advantage, but it is not necessarily required for the right candidate. Training will be provided on our specific procedures, databases, report formats, and case-management system. **Please include in your application:** 1. Your previous administrative or case-management experience. 2. Your experience writing professional reports. 3. Any experience with public-record, court, legal, investigative, or background research. 4. Your normal working hours and time zone. 5. Your availability for a long-term position. 6. Your desired hourly rate.