Senior Account Manager / Project Manager – Advertising & Media Campaigns

We are an independent multicultural media company seeking an experienced, polished, and highly organized Senior Account Manager / Project Manager to support an upcoming integrated advertising campaign and potentially additional client engagements. This is a client-facing advertising/media account management role. It is not a virtual assistant, administrative support, or general project management position. The ideal candidate has substantial experience working within an advertising agency, media company, publisher, branded content organization, or integrated marketing environment and understands how to manage complex campaigns involving multiple stakeholders, deliverables, approvals, production timelines, media, social content, talent, and reporting. A critical requirement of this position is the ability to represent our company confidently in agency and client meetings and present campaign decks professionally and eloquently. Immediate Need We have an upcoming campaign kickoff meeting on August 18, followed by a pre-production meeting and additional agency/client meetings throughout the campaign. The selected candidate must be able to onboard quickly, thoroughly understand the campaign strategy, scope, deliverables, timeline, and key stakeholders, and confidently represent our company in external meetings. You will be expected to present campaign decks, walk agency/client stakeholders through campaign strategy, creative concepts, media and content plans, timelines, deliverables, and other relevant materials as needed. We need someone who can understand and communicate the material, not simply read slides. You must be articulate, poised, credible, and comfortable answering questions, facilitating discussions, identifying follow-up items, and communicating with senior agency and client stakeholders. Key Responsibilities Serve as a key day-to-day account management contact for the campaign. Participate in and, when appropriate, lead portions of agency and client meetings. Present campaign decks and other materials clearly, confidently, and professionally. Prepare thoroughly for kickoff, pre-production, status, campaign review, and other meetings. Maintain proactive and responsive communication with agency partners and other external stakeholders. Review previous communications, campaign materials, scopes, timelines, and outstanding items before meetings to ensure full preparedness. Take detailed meeting notes and translate discussions into clear action items, owners, deadlines, and next steps. Prepare and distribute polished meeting recaps and follow-up communications. Track campaign timelines, deliverables, creative assets, approvals, production requirements, media deadlines, social content, talent/influencer components, and reporting requirements. Coordinate with internal and external partners to ensure deliverables remain on schedule. Proactively follow up on outstanding items rather than waiting to be asked. Ensure agency requests receive prompt acknowledgment and follow-through, even when information must first be gathered from multiple stakeholders. Maintain accurate documentation of approvals, decisions, changes, deadlines, and outstanding items. Identify potential delays, missing information, conflicting instructions, or execution risks early and escalate them appropriately. Help coordinate across creative, production, branded content/editorial, digital media, paid social, talent/influencer, and reporting work streams as applicable. Support campaign reporting and ensure required information is collected from the appropriate teams by established deadlines. Review client-facing materials and communications carefully for accuracy, consistency, and professionalism. Keep company leadership informed of campaign status, outstanding decisions, risks, and items requiring escalation. Help ensure that nothing falls through the cracks from kickoff through campaign completion. Required Qualifications: Please apply only if you meet the core qualifications below. 5+ years of professional experience in advertising/media account management, client services, integrated marketing, or a closely related field. Professional experience working at or with an advertising agency, media company, publisher, branded content organization, or similar company. Demonstrated experience managing integrated advertising or media campaigns involving multiple stakeholders and deliverables. Strong client-facing presentation experience, including presenting decks and communicating directly with agency and/or client stakeholders. Excellent verbal communication skills. You must be articulate, polished, confident, and comfortable speaking in professional meetings. Excellent written English and the ability to prepare concise, professional, client-ready emails, recaps, and follow-ups. Exceptional attention to detail and organizational skills. Experience managing campaign timelines, deliverables, creative approvals, dependencies, and multiple concurrent work streams. Ability to understand media plans, digital/social campaigns, branded content, creative and production processes, and campaign reporting. Strong follow-through and a proactive approach to account management. Ability to work calmly and effectively in a fast-moving environment with tight deadlines and changing priorities. Excellent professional judgment and the ability to determine what can be handled independently versus what requires leadership escalation. Ability to manage sensitive or high-visibility client communications professionally. Availability for scheduled meetings and timely communication during U.S. Eastern Time business hours. Preferred Experience: Candidates with experience in any of the following will be strongly preferred: Media and advertising Integrated media campaigns Government or public-sector campaigns Public-service or awareness campaigns Working with advertising agencies and senior client stakeholders Who Will Succeed in This Role: We are looking for someone who approaches account management with a strong sense of ownership and accountability. You should be the type of person who reviews the materials before a meeting, understands what is outstanding, anticipates the questions the agency may ask, follows up immediately afterward, tracks every commitment, and makes sure deadlines are met. You should also be comfortable receiving an urgent agency request, quickly determining what information is needed and from whom, coordinating internally, acknowledging the request professionally, and ensuring the agency receives a timely and accurate response. Responsiveness is extremely important. Our partners may be working against tight production and campaign deadlines, and we need someone who understands the importance of timely communication and follow-through. IMPORTANT — Please Read Before Applying This is not a Virtual Assistant position. Please do not apply if your primary background is virtual assistance, administrative assistance, customer service, general operations, or technical/software project management without significant advertising/media account management experience. Please also do not apply if you are not comfortable presenting decks and speaking directly with agency and client stakeholders. We are specifically looking for a senior, client-facing advertising/media professional who can represent our company with confidence and professionalism. To Be Considered, Please Answer ALL of the Following: How many years of professional advertising, media, or integrated marketing account management experience do you have? Have you worked for or directly with an advertising agency, media company, publisher, or branded content organization? Please briefly describe. Describe one integrated advertising/media campaign you personally managed. What were you directly responsible for? Describe your client-facing presentation experience. What types of decks or presentations have you personally presented to agencies or clients? Have you led or actively participated in campaign kickoff, pre-production, status, or campaign review meetings? Please describe your role. What experience do you have coordinating creative approvals, production timelines, digital/social media, branded content, talent/influencers, and/or campaign reporting? Have you worked on multicultural/Hispanic or government/public-sector advertising campaigns? If yes, please describe briefly. Are you available for meetings and timely communication during U.S. Eastern Time business hours? Please provide your hourly rate and weekly availability. Applications that do not answer these questions or do not demonstrate relevant advertising/media account management experience may not be considered. Engagement: This is initially a freelance/contract engagement, with hours varying based on campaign needs and activity. The engagement will begin immediately so the selected candidate can be onboarded and prepared for the upcoming campaign kickoff. There may be opportunities to support additional campaigns and client accounts based on performance and future needs. We are looking for someone who can become a trusted extension of our team and help us deliver an exceptionally responsive, organized, polished, and professional experience for our agency and client partners.