Virtual Hiring Assistant

Texas Sports Academy is a K-12 school designed for serious student-athletes who want both elite academics and high-level athletic development. Students cover 2x the material in just 2 hours a day, using the same 2-Hour Learning model as Alpha Schools. That frees up their entire afternoon for serious training, where they work alongside former pro and D1 athletes coaching them at the highest standard. We are hiring a Virtual Assistant to support recruiting, with a focus on running first-round interview screenings and coordinating interviews across our open roles. You will partner directly with our Senior Talent Acquisition lead, screen candidates over video, capture clear notes, schedule and confirm every round of interviews, and keep candidates moving through the pipeline. This is a fully remote, full-time three-month contract with potential to extend based on performance and ongoing hiring needs. What You'll Do - Run First-Round Screenings: Conduct 20 to 30 minute video screenings against a defined scorecard for each open role, assessing fit against must-haves, motivation, and baseline capability. - Own Screening Notes and Recommendations: Write clear, structured notes and a recommendation on each candidate in our ATS so the hiring manager can make a fast, informed decision. - Coordinate Interviews End-to-End: Own scheduling across every round, coordinate calendars between candidates and multiple interviewers, send confirmations and reminders, handle reschedules, and make sure every interview happens on time with the right prep in place. - Manage Candidate Communication: Respond to candidates promptly and professionally, send follow-ups, and keep pipelines moving without candidates going cold. - Maintain ATS Hygiene: Keep candidate stages, notes, and statuses current in Workable so the pipeline reflects reality at all times. - Flag Standout and Concerning Signals: Surface strong candidates quickly and raise concerns early when a candidate does not meet the bar so we do not waste hiring manager time. - Meet daily to give updates on hiring pipeline