Virtual Administrative Assistant

Hours: 2–3 hours per day (Monday–Friday, flexible within business hours) I’m looking for a dependable, organized Virtual Assistant to provide daily administrative support across several businesses. This is a long-term position for someone who enjoys keeping things organized, communicating professionally, and helping ensure nothing falls through the cracks. This is not a highly technical role. I’m looking for someone who is proactive, detail-oriented, and comfortable managing routine administrative tasks independently. Primary Responsibilities * Monitor and organize 3–5 email inboxes (two receive moderate to heavy daily traffic) * Sort emails by priority and flag items requiring attention * Draft simple email responses for review or send routine replies independently * Listen to and respond to voicemails when appropriate * Answer or return basic phone inquiries following provided guidelines * Create and assign tasks in ClickUp based on incoming emails and requests * Schedule meetings and appointments when requested * Send basic invoices using existing templates and systems * Keep calendars and communications organized * Follow up on outstanding items and help keep projects moving * Perform other general administrative tasks as needed Ideal Candidate * Excellent written English and professional communication skills * Highly organized with strong attention to detail * Comfortable managing multiple priorities throughout the day * Able to work independently with minimal supervision * Reliable and responsive during agreed-upon working hours * Experience with Gmail or Google Workspace and Outlook * Experience with ClickUp (or willingness to learn quickly) * Experience with calendars, scheduling, and basic invoicing * Previous Virtual Assistant or Administrative Assistant experience preferred Nice to Have * Experience supporting small businesses or entrepreneurs * Familiarity with Slack, Microsoft Teams, or similar communication tools * Basic understanding of business operations and customer service To Apply, Please include: * A brief introduction about yourself * Your relevant experience * Your availability and time zone * Examples of businesses or executives you’ve previously supported * The word “organized” at the beginning of your proposal so I know you’ve read the entire job description.