ClickUp Workflow & Automation Specialist (with Zapier / Integration Experience)

We're a multi-site car wash company building out a structured operations and HR management system in ClickUp, backed by Google Drive as our single source of truth. The architecture, workflows, and business logic are already designed. We need a specialist to build and automate against those specs — not to redesign them. This is a hands-on execution role. You'll take documented workflows and turn them into working ClickUp forms, automations, and cross-tool integrations, with light check-ins along the way. SCOPE AT A GLANCE ~ 34 documented HR workflows (intake, onboarding, change requests, compliance, and more). Many are variations on a shared structure — you build the core pattern once, then configure and adjust it for the rest, so this is far less than 34 builds from scratch. - The ClickUp foundation (statuses, fields, permissions) is already in place. This engagement covers forms, automations, and integrations on top of it. - Integrations: ClickUp to Google Drive, form intake, and possibly a payroll/HRIS platform. - Phased engagement: Phase 1 builds the core forms/automation engine, the integrations, and a first batch of workflows (biddable now). Phase 2 continues at a per-workflow rate as the remaining workflows are finalized over the coming weeks. WHAT YOU'LL DO - Build out ClickUp forms, automations, statuses, and custom fields from existing workflow documentation - Own outside-tool integrations: connect ClickUp to other systems (Google Drive, forms, HR/payroll tools) using Zapier or equivalent (Make, native integrations, APIs) - Design the technical plumbing — trigger order, data mapping, error handling, failed-sync behavior — and recommend the cleanest approach - Test thoroughly in a sandbox before anything touches live data - Document what you build so it's maintainable after the engagement HOW WE'LL WORK TOGETHER - You execute, we give feedback. Workflows and requirements are defined up front. You implement; we review at milestones. - You have latitude on the technical "how." Anything that touches data flow between systems gets reviewed and approved before going live. - Expect tight specs and quick turnaround on questions — we move fast. MUST-HAVE SKILLS - Demonstrated ClickUp build experience (automations, forms, custom fields, permissions/roles) — please link examples - Zapier / Make / integration platform experience moving data between tools; comfort with APIs and webhooks - Strong grasp of data mapping and automation error handling - Clear written communication and self-documentation NICE TO HAVE - Experience with HR / operations workflows - Familiarity with Google Workspace and HRIS/payroll platforms (e.g., Paylocity) - Experience supporting a system through multi-site scaling ACCESS & SECURITY (PLEASE READ) We take data access seriously. The build will be done in a sandbox/test workspace using dummy data. You will not receive standing access to live HR or payroll records during the build — access to anything sensitive is granted on a least-privilege basis only after the relevant work is reviewed. Comfort working within these constraints is required. TO APPLY 1. Share 1-2 examples of ClickUp automations or cross-tool integrations you've built (what the problem was, how you solved it). 2. Briefly describe how you'd handle a Zap that fails midway through syncing data between two tools. 3. Submit your proposed price as a milestone breakdown (e.g., trial task, forms, automations, integrations) so we can see how you'd scope the work. 4. Tell us your availability over the next few weeks. Applications that skip the screening questions won't be reviewed.