Operations & Recruiting Coordinator

Schedule 30-40 Hours Per Week Long-Term Opportunity We are looking for a highly organized Operations & Recruiting Coordinator to support our growing retail and distribution businesses. We currently operate a warehouse/distribution operation and retail smoke shop locations, with multiple additional locations opening soon. This position will be responsible for recruiting, employee administration, operational support, reporting, and helping keep daily operations organized. This is not a sales position. We are looking for someone who is proactive, detail-oriented, professional, and comfortable communicating with employees, applicants, and vendors throughout the day. Responsibilities -Recruiting & Hiring Post job advertisements Review applications Conduct initial phone interviews Schedule interviews with management Maintain hiring trackers Follow up with applicants Assist with onboarding new hires -Operations Support Organize and maintain company documents Track employee files and onboarding status Maintain operational spreadsheets Assist with inventory and transfer tracking Organize invoices, shipping documents, and records Follow up with employees regarding missing information Maintain task and project trackers -Brand Ambassador & Field Team Support Confirm schedules with field staff Verify attendance and reporting Collect photos and activity reports Follow up with team members during activations Maintain organized records of field events -Administrative Support Monitor company email accounts Respond to routine inquiries Follow up with vendors and employees Prepare daily and weekly reports Assist with special projects as needed Requirements Excellent English communication skills Strong organizational skills Previous recruiting, HR, operations, or administrative experience Ability to work independently Comfortable conducting phone interviews Strong attention to detail Reliable internet connection and computer Experience with Google Workspace Software Experience Preferred Google Drive Google Sheets Zoho Lightspeed POS Connecteam ClickUp WhatsApp To Apply Please provide: Your resume Your hourly rate A short voice recording introducing yourself Details about your recruiting or operations experience The number of interviews you have conducted in the last 12 months