Pipedrive Property Transaction Monitoring - Deed Alerts Within Days of Recording

We are a multifamily real estate investment company in St. Louis, Missouri. Our Pipedrive CRM contains -9,500 off-market properties and owners. We want an automated system that tells us - within days, not weeks - when any of those properties transfers ownership. The core requirement is speed. Target: notification within 1–5 business days of the deed being recorded at the county. Solutions relying solely on aggregator data with multi-week lag (standard ATTOM/PropStream refresh cycles) do not meet the requirement. We are open to any architecture that hits the window: direct county recorder monitoring, a fast data provider, or a hybrid. Geography St. Louis City, MO - recorder runs on Fidlar (mostlouiscity.fidlar.com) St. Louis County, MO - recorder offers Laredo/Monarch subscription access (we will purchase) Architecture must make it easy to add St. Charles and Jefferson counties later What the System Does Monitors every property flagged for tracking in Pipedrive (~9,500 now, growing). New Pipedrive properties are enrolled automatically. Matches recorded documents to our properties by parcel/APN and address (fuzzy matching where needed). Detects new deeds, ownership transfers, deeds of trust, and other relevant instruments. Captures seller, buyer, sale date, deed type, lender, loan amount, and document number. Price - two stages (Missouri is non-disclosure): sale price is usually NOT on the deed but St. Louis requires you to fill out a Certificates of Value. Day one: estimate from any concurrent deed of trust (loan amount / typical LTV). Follow-up: poll the city/county assessor until the confirmed Certificate of Value price posts, then update the record. Filters non-arm's-length noise: quitclaims, internal LLC transfers, corrective deeds, trust transfers, releases - flagged differently from true sales. On a hit: updates the Pipedrive property record (custom fields), adds a note with transaction details, creates an activity for the acquisitions team, creates/updates the buyer as a person or organization, and sends an immediate mobile/text/Slack/email notification. No duplicate alerts. Error alerting: if the monitor breaks or a source changes, we get notified that day - not by missing deals for a month. Technology Open to Pipedrive API, county recorder data, PropertyRadar, ATTOM, Regrid, webhooks, Make/Zapier where appropriate, or custom Python/JavaScript. Not looking for manual monitoring - his must be scalable and automated. Target ongoing running cost (data + hosting) under $100/month; include your estimate in the proposal. Deliverables Fully functioning, hosted monitoring automation meeting the 1–5 day latency target Pipedrive custom-field design and setup Parcel/address matching with duplicate and false-positive handling Two-stage price capture (deed of trust estimate → assessor-confirmed price) Error/health alerting Documentation + recorded walkthrough Estimated ongoing data and software costs All code, hosting accounts, and data-provider subscriptions created in our name and owned by us Ideal Candidate Pipedrive (or comparable CRM) API integrations Real estate property data: deeds, ownership transfers, parcel/APN matching Experience keeping scrapers/data pipelines alive in production Data normalization and dedup Strongly preferred: prior systems for real estate investors, wholesalers, title companies, or property-data platforms To Apply (required — proposals without this are skipped) Spend five minutes on mostlouiscity.fidlar.com/MOStLouis/DirectSearch. In 2–3 sentences: how would you detect newly recorded documents daily, and what is the main risk in your approach? Also state which data provider (if any) you'd use for Missouri and why.