Accounts Payable Clerk

We’re seeking a detail-oriented Accounts Payable Clerk to support day-to-day financial operations. You will process vendor invoices, verify payments, maintain accurate records, and help ensure timely and error-free transactions. This role is ideal for someone who is organized, reliable, and comfortable working in a fast-paced environment. Experience with quickbooks and accounting systems and strong English written and speaking communication skills are a must. This is a part-time, long-term opportunity with potential for growth. Core Responsibilities Invoice Processing Receive and review vendor invoices. Verify invoices match purchase orders and receiving documents (3-way matching). Ensure coding to the correct expense or general ledger accounts. Enter invoices into the accounting system (such as QuickBooks Online). Payment Processing Prepare payments via ACH, wire, check, or credit card. Schedule payments to maximize cash flow while avoiding late fees. Take advantage of early payment discounts when available. Vendor Management Set up new vendors. Maintain vendor records. Resolve invoice discrepancies. Respond to vendor questions about payment status. Account Reconciliation Reconcile vendor statements. Research missing invoices or duplicate payments. Correct accounting errors. Record Keeping Maintain digital and physical invoice records. Ensure documentation meets audit requirements. Organize payment history. Expense Monitoring Track recurring expenses. Review unusual or duplicate charges. Help identify opportunities to reduce costs. Month-End Support Ensure all invoices are entered before closing the month. Assist with accruals and prepaid expenses if needed. Support the accountant or controller during month-end close. Technical Skills QuickBooks Online Microsoft Excel (filters, pivot tables, VLOOKUP/XLOOKUP) Data entry accuracy Basic bookkeeping knowledge Understanding of GAAP principles Soft Skills Exceptional attention to detail Strong organization Time management Clear written and verbal communication in English Problem-solving Ability to prioritize deadlines High integrity and confidentiality Key Performance Indicators (KPIs) Invoices processed per week Invoice accuracy rate Average processing time On-time payment percentage Number of payment errors Vendor satisfaction Duplicate payment rate Early payment discounts captured