Back Office Support / Manager

Back Office Support / Manager Shulman Advisory is a boutique Tokyo energy consultancy (~20 people) with a bilingual team serving foreign and Japanese clients. This role is to help keep the back office running across several areas. We are looking for genuine strength in some of these clusters and the interest to grow into others — not all are required on day one. Responsibilities - Accounting support Support our external accountant on bookkeeping, AR/AP and cash flow, client invoicing (multi-currency, consumption tax, withholding), payroll and social insurance, and year-end and tax-filing preparation. - Support general administrative and back-office tasks Organize and file documents, receipts, and invoices. Help manage records and internal files. Help with practical office support and priority tasks - Front desk & communications Monitor and route inbound phone, email and post; administer the phone system (VoiceX). - HR & office HR and onboarding administration; office management and basic IT support. - Documents & branding Document formatting and branding; business cards and bio/profile slides. - Calendar, scheduling & meetings Coordinate calendars; arrange the weekly company meeting and general meeting support. - Contracts and Vendors Vendor management and support. Contracts support on drafting, editing and negotiation. Requirements - Bilingual Japanese/English - Operations, office-management or back-office background, ideally in professional services or an SME - Basic Accounting: bookkeeping qualification (簿記) is preferred, and familiarity with Japanese tax, payroll and social insurance - Highly organized, detail-oriented and discreet (handles contracts, HR and confidential financial information) - Comfortable with Google Workspace, DocuSign and office/phone systems - Ability to work at the office in Tokyo 1-2 times a week